Indianapolis Executive Assistant

April 13, 2026

Now hiring for an Indianapolis Executive Assistant.

Support the President and Vice President with calendars, meetings, travel arrangements, expense reports, and daily priorities
Screen and prioritize communications, track action items, and ensure projects and deadlines stay on schedule
Prepare meeting materials, take notes, and follow up on key deliverables
Manage office operations including supplies, equipment, mail, vendors, and internal programs
Assist with special projects, process improvements, and ad hoc requests from leadership

3 – 5+ years of experience supporting senior leadership in an administrative role
Bachelor’s degree preferred or equivalent experience
Proficiency with Office 365 and virtual collaboration platforms
Strong organization, communication, discretion, and relationship-building skills
Ability to manage competing priorities in a fast-paced environment

April 10, 2026

Manage 30–40 small business clients.
Handle bookkeeping, reconciliations, and reporting.
Prepare journal entries and maintain clean records.
Communicate with clients as needed.
Support tax work including sales tax, 1099s, property tax, and assist with returns.
Help onboard new clients and complete cleanup projects.
Review Staff Accountant work and partner with managers on quality and deadlines.

This is an in-office position.

April 10, 2026

Manage 30–40 small business clients.
Handle bookkeeping, reconciliations, and reporting.
Prepare journal entries and maintain clean records.
Communicate with clients as needed.
Support tax work including sales tax, 1099s, property tax, and assist with returns.
Help onboard new clients and complete cleanup projects.
Review Staff Accountant work and partner with managers on quality and deadlines.

This is an in-office position.

March 27, 2026

Oversee complex scheduling, travel coordination, and daily executive priorities.
Serve as a central point of contact for internal and external communications.
Prepare and organize materials for meetings, presentations, and leadership discussions.
Track action items and follow through on key initiatives.
Support cross-functional coordination and project follow-up.
Manage documentation, records, and confidential information.
Assist with event planning and leadership meetings.
Provide administrative and operational support to ensure efficient day-to-day operations.

3 to 5 years of experience supporting senior leaders or executives in a fast-paced environment.
Strong written and verbal communication skills with a high level of professionalism and discretion.
Excellent organizational skills with the ability to manage competing priorities independently.
Proficiency in Microsoft 365.
High school diploma or equivalent required; associate’s or bachelor’s degree preferred.

This position is located in the Toledo, Ohio metro area. All candidates must reside in the immediate area.