Administrative Assistant

February 21, 2024
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Now hiring for an Indianapolis Administrative Assistant (Contract to hire).

Responsibilities:

  • Complete dictation
  • Answer and direct phone calls
  • Provide administrative support to ensure efficient office operations
  • Handle deliveries and accept mail
  • Order office supplies

Qualifications:

  • Experience with dictation REQUIRED
  • Legal background
  • High school diploma
  • Strong organizational and multi-tasking skills
  • Professional

This position is in office.

Accounts Payable

February 20, 2024
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Now hiring for an Indianapolis Accounts Payable Specialist.

Responsibilities:

  • Three-way matching
  • AP data entry
  • Review and code invoices
  • Scan invoices into system
  • Audit bills and receipts
  • Reconcile statements

Qualifications:

  • ESKER experience required
  • 2 years experience in Accounting or Finance required
  • Proficient in Microsoft Office Suite

This is an in office position.

AR Analyst

February 19, 2024
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Now hiring for an Indianapolis AR Analyst.

Responsibilities:

  • Customer invoicing, A/R, cash receipts, cash applications, and collections activities
  • Implement process improvement initiatives to increase accuracy and efficiency.
  • Implement and maintain a systematic approach for reconciling productivity data for invoice processing.
  • Ensure cash application accuracy including a reconciliation process for discrepancy resolution.
  • Communicate with customers to reduce past due receivable balances.
  • Review AR/WIP balances and escalate unresolved issues to A/R supervisor and operations team.
  • Report monthly revenue accruals to A/R supervisor and job cost accountant.

Qualifications:

  • Bachelors degree required (preference for area is study in accounting, finance or business)
  • Experience working with Excel pivot tables and v-look ups required
  • 3+ years of strong accounting and/or billing and invoicing experience required

This is a hybrid position. This person would be 2 days at home and 3 days in the office after training. Training could take up to 6 months.

Payroll Clerk

January 10, 2024
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Now hiring for an Indianapolis Payroll Clerk.

Responsibilities:

  • Process biweekly for over 1,000 employees
  • Send biweekly payroll reports to organization locations
  • Identify payroll issues and develop solutions
  • Administer garnishments and child support administration
  • Manage time and attendance and report to management teams on this each week
  • Handle employee termination paperwork as needed

Qualifications:

  • 1+ years payroll experience required
  • Associates/undergraduate degree in HR, Business, Accounting, or equivalent work experience in payroll required
  • Experience working with ADP WorkforceNow strongly preferred

This is an onsite position.

Customer Account Representative

January 9, 2024
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Now hiring for a Remote Customer Account Representative.

Responsibilities:

  • Answer and screen calls and emails
  • Take and process messages in a timely fashion
  • Process paperwork
  • Monitor ticket queues; respond and address issues in a timely fashion to meet requirements.
  • Collect data
  • Intermediate understanding of technical concepts and terminology
  • Willingness to work later shifts as required; sometimes cover West Coast times

Qualifications:

  • High School Diploma or GED required
  • Previous customer experience required
  • Technical IT background
  • Good Customer Service skills with a positive attitude

This is a Remote opportunity

Accounting Administrator

January 9, 2024
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Now hiring for an Indianapolis Accounting Administrator.

Responsibilities:

  • Record day-to-day financial transactions and complete posting process in Quickbooks
  • Enter data, maintain records and create reports and financial statements
  • Track and verify daily credit card and cash deposits
  • Accounts payable and receivable
  • Manage payroll process with outsourced payroll service provider and records payroll journal entries
  • Light office administration/human resource duties including manage health/business insurance, manage 401k and retirement accounts and employment files

Qualifications:

  • Experience with credit card receivables
  • Minimum 5+ years QuickBooks experience required
  • Bookkeeping experience
  • Strong attention to detail
  • Proficient in Microsoft Office Suite
  • Ability to self-manage, both time and responsibilities, so all work done with accuracy and on time

This is an in-office position.

HR Manager

January 4, 2024
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Now hiring for an Indianapolis HR Manager.

Responsibilities:

  • Oversees the daily administration of HR functions; recruitment and selection, compliance, job classification, benefits administration, and employee relations
  • Recruit and interview candidates
  • Conduct background checks
  • Implement and assist in the Company safety programs and meetings
  • Review employee timecards
  • Conduct new employee orientation
  • Process bi-weekly reimbursements for payroll
  • Maintain HRIS
  • Administer benefits

Qualifications:

  • Proficient in Microsoft Office Suite
  • SHRM Certification Required
  • 5+ years of HR experience
  • Bachelor’s degree in business administration, human resources, or equivalent
  • Good leadership and team building skills that will aid in coaching and mentoring employees
  • Excellent analytical and research skills
  • Strong interpersonal skills and the ability to work effectively for a diverse team-oriented company
  • Drug Screen required

This is an in-office position.

Cash Associate

January 1, 2024
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Now hiring for an Indianapolis Cash Associate.

Responsibilities:

  • Establish and maintain bank accounts
  • Manage cash transfers
  • Review General Ledger cash over/short account for period close
  • Produce and analyze bank reconciliation data and reports
  • Support the Corporate Cash Manager by working directly with field associates to resolve any cash discrepancies between POS and bank account
  • Perform quality and control reviews

Qualifications:

  • Bachelor’s degree in accounting, or related field
  • 2-4 years of experience, accounting experience preferred
  • Peoplesoft or ReconNet knowledge a plus
  • Proficient with Microsoft Office Suite
  • Self-motivated with the ability to prioritize responsibilities to meet deadlines
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