Administrative Assistant

February 21, 2024
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Now hiring for an Indianapolis Administrative Assistant (Contract to hire).

Responsibilities:

  • Complete dictation
  • Answer and direct phone calls
  • Provide administrative support to ensure efficient office operations
  • Handle deliveries and accept mail
  • Order office supplies

Qualifications:

  • Experience with dictation REQUIRED
  • Legal background
  • High school diploma
  • Strong organizational and multi-tasking skills
  • Professional

This position is in office.

AR Analyst

February 19, 2024
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Now hiring for an Indianapolis AR Analyst.

Responsibilities:

  • Customer invoicing, A/R, cash receipts, cash applications, and collections activities
  • Implement process improvement initiatives to increase accuracy and efficiency.
  • Implement and maintain a systematic approach for reconciling productivity data for invoice processing.
  • Ensure cash application accuracy including a reconciliation process for discrepancy resolution.
  • Communicate with customers to reduce past due receivable balances.
  • Review AR/WIP balances and escalate unresolved issues to A/R supervisor and operations team.
  • Report monthly revenue accruals to A/R supervisor and job cost accountant.

Qualifications:

  • Bachelors degree required (preference for area is study in accounting, finance or business)
  • Experience working with Excel pivot tables and v-look ups required
  • 3+ years of strong accounting and/or billing and invoicing experience required

This is a hybrid position. This person would be 2 days at home and 3 days in the office after training. Training could take up to 6 months.

Accountant

February 19, 2024
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Now hiring for an Indianapolis Accountant.

Responsibilities:

  • Customer invoicing, A/R, cash receipts, cash applications, and collections activities
  • Implement process improvement initiatives to increase accuracy and efficiency.
  • Implement and maintain a systematic approach for reconciling productivity data for invoice processing.
  • Ensure cash application accuracy including a reconciliation process for discrepancy resolution.
  • Communicate with customers to reduce past due receivable balances.
  • Review AR/WIP balances and escalate unresolved issues to A/R supervisor and operations team.
  • Report monthly revenue accruals to A/R supervisor and job cost accountant.

Qualifications:

  • Bachelors degree required (preference for area is study in accounting, finance or business)
  • Experience working with Excel pivot tables and v-look ups required
  • 3+ years of strong accounting and/or billing and invoicing experience required

This is a hybrid position. Once trained – this person would be 2 days at home, 3 days in the office. Training can take up to 6 months.

Assistant Office Manager/Bookkeeper

February 19, 2024
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Now hiring for an Indianapolis Assistant Office Manager/ Bookkeeper.

Responsibilities:

  • Prepare monthly financial reports
  • Fact-check accounting data
  • Record financial transactions
  • High volume of cash applications
  • Printing checks
  • Billing for attorneys

Qualifications:

  • Proficient in Microsoft Office Suite and Microsoft Business Central software
  • Bookkeeping (AP, AR, and payroll) experienced required
  • Prior experience working in law firm, accounting firm or in professional services required
  • Experience with Tabs3 or Sage software preferred
  • Experience in QuickBooks Online required
  • Must be able to work independently

Scanning Clerk

February 14, 2024
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Now hiring for an Indianapolis Scanning Clerk.

Responsibilities:

  • Scan files
  • Upload scanned paperwork to electronic system
  • Sort documents
  • Other administrative duties as needed

Qualifications:

  • Proficient in Microsoft Office Suite
  • Experience scanning preferred
  • Strong attention to detail
  • Ability to manage confidential information

This is an in office position.

Hours are Monday-Friday, 7:30a-4:30p

Case Manager

February 14, 2024
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Now hiring for a Noblesville Case Manager

Responsibilities:

  • Process applications and data into internal software system(s)
  • Schedule, interview and process applications for participants
  • Correspond with internal and external partners and vendors, as needed
  • Develop and maintain relationships with community partners and agencies that the organization supports/partners with
  • Prepare, mail and track all verifications
  • Determined eligibility and maintain communication with applicants on their status
  • Assembly applicant packets
  • Establish repayment agreements as needed
  • Assist in the preparation of workshops, trainings and reports
  • Answer and transfer calls to the appropriate team member

Qualifications:

  • Must have a valid Indiana Driver’s License, have a good driving record and be insurable by the organization’s insurance carrier
  • High school diploma or GED required
  • Must have good typing and math skills
  • Ability to handle multiple tasks at the same time and maintain organization
  • Must have prior experience in a role that is customer facing

This is an in-office position. The hours are M-F, 8am-4:30pm.

Administrative Coordinator

February 14, 2024
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Now hiring for a Noblesville Administrative Coordinator

Responsibilities:

  • Process applications and data into internal software system(s)
  • Schedule, interview and process applications for participants
  • Correspond with internal and external partners and vendors, as needed
  • Develop and maintain relationships with community partners and agencies that the organization supports/partners with
  • Prepare, mail and track all verifications
  • Determined eligibility and maintain communication with applicants on their status
  • Assembly applicant packets
  • Establish repayment agreements as needed
  • Assist in the preparation of workshops, trainings and reports
  • Answer and transfer calls to the appropriate team member

Qualifications:

  • Must have a valid Indiana Driver’s License, have a good driving record and be insurable by the organization’s insurance carrier
  • High school diploma or GED required
  • Must have good typing and math skills
  • Ability to handle multiple tasks at the same time and maintain organization
  • Must have prior experience in a role that is customer facing

This is an in-office position. The hours are M-F, 8am-4:30pm.

Talent Acquisition Specialist

February 14, 2024
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Now hiring for an Indianapolis Talent Acquisition Specialist.

Responsibilities:

  • Source candidates
  • Screen resumes and applications
  • Schedule interviews and document records
  • Assist with on-boarding process
  • Answer questions and concerns of applicants
  • Craft and update job descriptions

Qualifications:

  • Bachelor’s degree preferred
  • Experience with souring and phone interviews preferred
  • Experience using an ATS a plus
  • Excellent organizational skills
  • Proficient with Microsoft Office Suite

This is an in-office position.

Recruiter

February 12, 2024
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Now hiring for an Anderson, IN Contract Recruiter.

Responsibilities:

  • Work closely with hiring managers as well as current employees to gain a comprehensive understanding of the company’s roles and be able to successfully describe and explain each role to candidates.
  • Manage the full recruiting lifecycle across a variety of open roles, helping managers find, hire and retain quality candidates.
  • Remain active with job boards, social networks, career fairs and other platforms for finding quality candidates.
  • Prepare recruitment materials and post jobs to appropriate job board(s)/company website/colleges/etc.
  • Develop and update job descriptions, job ads and new hire announcements as needed.
  • Screen candidates resumes and job applications; invite qualified applicants for interviews.
  • Coordinate new hire onboarding, ensuring that all pre-hire activities have been completed before new hire’s start date.
  • Extend Verbal and Written contingent job offers, start pre-employment testing, including background checks and drug screens.
  • Ability to travel within the local area for job fairs and other recruitment events.
  • Manage all items needed for new hire day 1 set up including equipment, location, system access, security, logistics, pay and benefits, I-9’s etc.
  • Scheduling and presentation of New Employee Orientation, supplies a welcoming and energetic environment.

Qualifications:

  • 2 or more years of experience in recruitment/human resources or a relevant client-driven role.
  • Familiarity with job boards and applicant tracking systems.
  • Proven success in conducting interviews using various methods (phone, in-person, and video)
  • Bachelor’s degree preferred.
  • Industry-specific knowledge preferred but not needed.

This role is onsite, M-F and 37.50 hours/week.

Clerical Support

February 12, 2024
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Now hiring for a Carmel Clerical Support.

Responsibilities:

  • Sort and deliver mail
  • Data entry
  • Scan and file documents
  • Print waybills and ship/ release outgoing titles

Qualifications:

  • Ability to type and use 10-key preferred
  • High school diploma or GED required
  • Proficient in Microsoft Office Suite
  • Must pass background check and drug screen
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