Legal Billing Specialist

July 11, 2025
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Now hiring for an Indianapolis Legal Billing Specialist

Responsibilities:

  • Coordinate all billing functions for assigned timekeepers
  • Create and manage proformas, billing edits, and invoice finalization within the 3E system
  • Handle complex billing arrangements: flat fees, split billing, retainers, and multi-payor setups
  • Troubleshoot and resolve eBilling issues and rejections
  • Collaborate with the eBilling team to onboard new clients and maintain vendor portals
  • Respond to billing inquiries and advise legal teams on best practices
  • Support ad hoc reporting and financial data requests using Excel and internal tools

Qualifications:

  • At least two years of billing experience, ideally in a law firm or legal department
  • Strong understanding of electronic billing systems and processes
  • Proficiency with Microsoft Office and billing platforms
  • Excellent communication, judgment, and organizational skills
  • Ability to stay calm and focused in a fast-paced, deadline-driven environment

This position is in the office during training and will transition to a hybrid schedule once training is complete and trust is established.

Senior Legal Billing Specialist

July 11, 2025
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Now hiring for an Indianapolis Senior Legal Billing Specialist

Responsibilities:

  • Manage billing processes for assigned timekeepers, including proformas, edits, adjustments, and final invoice preparation within the 3E financial system
  • Handle complex billing arrangements such as flat fee, fixed fee by task, interim billing, multi-payor, and split billing
  • Ensure compliance with client billing guidelines and address billing-related inquiries from legal teams
  • Collaborate with the eBilling team to set up new clients, manage e-invoice submissions, resolve rejections, and track status to client acceptance
  • Submit timekeeper rates, accruals, and fee offers through eBill vendor platforms
  • Provide billing support and financial data for client managers, including WIP monitoring, accruals, and rate review data
  • Assist in training team members and serve as a point of contact when needed
  • Participate in ad hoc billing analysis, reporting, and special projects

Qualifications:

  • High school diploma required
  • Minimum of six years of law firm billing experience
  • Advanced eBilling knowledge, including invoice tracking, troubleshooting, and appeals
  • Proficiency with Microsoft Office and billing platforms
  • Strong communication skills and the ability to work both independently and collaboratively
  • Experience working directly with legal professionals and clients on billing issues

This position is in the office during training and will transition to a hybrid schedule once training is complete and trust is established.

Executive Assistant

July 11, 2025
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Now hiring for an Indianapolis Executive Assistant.

Responsibilities:

  • Provide direct executive support to the CEO, with occasional overlap into personal tasks such as scheduling and calendar management
  • Act as a liaison between the CEO and internal teams, helping to reinforce priorities and keep projects on track
  • Build strong rapport and communication flow with the CEO and C-suite
  • Coordinate executive meetings, prepare materials, and manage follow-ups
  • Plan and coordinate domestic travel and high-level internal events
  • Monitor key milestones—both business and personal—and ensure appropriate scheduling and planning
  • Support CEO presence at conferences and events through registration and logistics
  • Manage expenses
  • Help maintain a smooth operating rhythm for the CEO by minimizing repetitive and redundant tasks

Qualifications:

  • 3–5 years of experience supporting senior executives, ideally in a founder-led or early-stage company
  • Comfort working in a start-up environment where priorities shift and quick pivots are part of the norm
  • Strong attention to detail, excellent communication skills, and the ability to represent the CEO professionally
  • Confidence and emotional intelligence to work closely with leadership and influence without authority
  • Experience in hospitality, services, or customer-facing industries preferred
  • Ability to work onsite in downtown Indianapolis Monday through Friday, approximately 8:30 a.m. to 5:00 p.m., with flexibility for after-hours support when needed

This position is in office.

Revenue Cycle Manager

July 10, 2025
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Now hiring for an Indianapolis Revenue Cycle Manager.

Responsibilities:

  • Manage all revenue cycle operations from coding and billing to collections and payer credentialing
  • Lead and develop a team of billing and coding professionals
  • Serve as a primary contact for physicians on documentation, coding, and reimbursement
  • Monitor KPIs and provide regular reporting to leadership
  • Ensure compliance with payer and regulatory requirements
  • Identify and implement process improvements to increase accuracy and efficiency
  • Collaborate across departments to improve front-end and clinical workflows

Qualifications:

  • Minimum 3 years of progressive revenue cycle experience; ophthalmology experience strongly preferred
  • Strong knowledge of CPT/ICD-10 coding, medical billing, and reimbursement methodologies
  • Proven leadership experience managing a team in a medical practice
  • Skilled communicator with a collaborative, empowering leadership style
  • Proficiency in practice management systems and EHRs
  • High integrity, initiative, and accountability

This is an in-office position.

Accounting Clerk

July 3, 2025
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Now hiring for an Indianapolis Accounting Clerk.

Responsibilities:

  • Process weekly payroll for 300 field employees
  • Handle off-cycle and same-day union terminations/resignations
  • Review submitted timecards for accuracy
  • Issue payroll via ACH and live checks
  • Assist with tax withholding calculations
  • Enter AP invoices and process payments
  • Prepare lien waivers as needed

Qualifications:

  • Bachelor’s degree in Accounting or a related field preferred
  • Experience with job cost accounting is preferred
  • Ability to manage time-sensitive transactions
  • Proficient in Microsoft Office Suite
  • Strong attention to detail

Accounts Payable Specialist

June 27, 2025
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Now hiring for an Indianapolis Accounts Payable Specialist.

Responsibilities:

  • Match POs to invoices and enter them into the system
  • Reconcile entries and compare reports to balances
  • Verify accounts when reconciling monthly statements
  • Pay vendors weekly
  • Schedule and prepare payments and resolve any discrepancies
  • Process wire payments and 1099s
  • Maintain new vendor accounts and the AP inbox
  • Process monthly reporting

Qualifications:

  • High School Diploma or equivalent required
  • Associate’s or Bachelor’s degree in accounting or a related field preferred
  • Experience with Concur highly preferred
  • 2-3 years of Accounts Payable experience required
  • Must have high attention to detail while being able to handle multiple projects at once

This position is in office.

Project Accountant

June 26, 2025
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Now hiring for an Indianapolis Project Accountant.

Responsibilities:

  • Support accounting for 40-60 clients and onboard new clients as needed
  • Process monthly bookkeeping and accounting engagements
  • Code transactions, analyze/reconcile balance sheets accounts and expense accounts, and prepare journal entries
  • Maintain account records
  • Generate standard monthly financial reports
  • Prepare and review state sales/use/F&B tax filings and payments and submit for review
  • Prepare 1099 Forms each year
  • Prepare personal property tax returns and submit for review and complete tax projects as necessary

Qualifications:

  • Bachelor’s degree in Accounting or a related field required
  • 1+ years of experience in accounting required

This position is in office. Opportunity to work from home 1-2 days a week after one year.

Project Coordinator

June 18, 2025
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Now hiring for a Fort Wayne, IN Project Coordinator.

Responsibilities:

  • Collaborate with managers and engineers on project specifications
  • Manage all subcontractors onsite
  • Ensure insurance, background checks, and contracts are compliant
  • Provide administrative support

Qualifications:

  • 2+ years of experience in an Administrative/Office support or Project Coordination role required
  • High School Diploma or equivalent required
  • Experience in the construction or residential industry required
  • Strong organizational and multi-tasking skills in a fast-paced environment
  • Proficient in Microsoft Office
  • Must be detail-oriented

This position is fully on the jobsite and candidates MUST be located in the Fort Wayne, IN area.

Data Entry Clerk

June 17, 2025
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Now hiring for an Indianapolis Data Entry Clerk.

Responsibilities:

  • Perform data entry of customer/client applications (50 or more a day once fully trained)
  • Update and maintain data in the company archives
  • Compile and verify information and sort that into the proper data source
  • Generate reports on customer/client data
  • Assist, as needed, with technical support

Qualifications:

  • Proficient in Microsoft Office Suite required
  • High School Diploma required
  • High volume data entry experience required
  • Must have experience operating and navigating between multiple screens and software systems
  • Must be able to type at least 40 WPM

This position is in office.

Clerical Support Associate

June 10, 2025
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Now hiring for an Indianapolis Clerical Support Associate.

Responsibilities:

  • Fold letters and checks placing them in envelopes to be mailed out
  • Data entry in various applications
  • Match check details to settlement letters
  • Respond to email inquiries from various bank portals and share with the operations team

Qualifications:

  • 2+ years of clerical experience preferred
  • High school diploma or GED required
  • Proficient in Microsoft Office Suite

This position is in-office.

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