HR Assistant

November 5, 2024

Now hiring for an Indianapolis HR Assistant.

Responsibilities:

Answer and direct phone calls
Track and update background checks, drug tests, and onboarding statuses
Make verbal offers to technicians
Ensure new hires are prepared for their first day of training

Qualifications:

Proficient in Microsoft Office Suite
High school diploma or equivalent required
Must have great customer service and organizational skills
Professional verbal and written communication are required
Must be able to work with a sense of urgency and attention to detail

This position is in the office from 8am – 5pm with the potential to go hybrid for 3 days in the office once trained.

Executive Administrative Assistant

October 30, 2024

Now hiring for a Carmel Executive Administrative Assistant.

Responsibilities:

Manages high-level responses to inquiries from external stakeholders and executive teams.
Serves as liaison to the Board and C-Suite to align priorities with strategic initiatives.
Oversees board material preparation and ensures seamless distribution for executive meetings.
Manages executive communications with discretion, ensuring continuous, direct updates to C-Suite on critical matters.
Develops executive-level presentations from complex concepts, ensuring clarity and impact.
Executes critical projects and strategic initiatives as assigned by C-Suite leaders.
Oversees complex scheduling, resolves conflicts, and manages travel for C-Suite.
Strategically manages executive time, coordinating priorities to optimize daily and travel agendas.

Qualifications:

Associates or Bachelors degrees, required
10+ years of Executive Assistant experience supporting C-level executives, required
Previous experience in event planning, facilities management and vendor contracts and relationships, required
Must have prior experience working in a publicly traded company
Must have prior experience working with and supporting investors, board members and C-suite executives
Must be willing to have flexibility to be on-call outside regular workday, including events, weekends, holidays, and vacation time, and must be available by cell phone or email

This is an in-office position.

Medical Front Desk Receptionist

October 5, 2024

Now hiring for an Indianapolis Medical Front Desk Receptionist.

Responsibilities:

Answer phone calls and direct as needed
Greet patients upon arrival
Register patients for appointments
Accept co-pays
Navigate the electronic practice management software (i.e. medical records, patient management systems, scheduling systems).
Create files
Assist with sales
Collect insurance and payment information

Qualifications:

Experience working in a medical setting required
Familiarity with SRS and/or Allscripts preferred
Experience in prior authorization required
Must be familiar with various types of insurance plans
Knowledge of dermatology or aesthetics preferred
Proficient in Microsoft Office Suite
Minimum HS diploma required

This position is full-time and in office.

Accounts Receivable Specialist

October 5, 2024

Now hiring for an Indianapolis Accounts Receivable Specialist.

Responsibilities:

Generate customer invoices, direct shipments, credits, and rebills daily
Process cash receipts including ACH payments, credit cards, and checks in a timely manner
Prepare journal entries and account reconciliations to assist with month-end close
Conduct weekly reports on sales, invoicing, aging, inventory, and more
Accurately maintain vendor information and documentation in the database

Qualifications:

Associate’s degree in accounting or related field plus 2+ years of accounting or AR experience required
Proficiency in Microsoft Office required
Experience in Epicor Prophet preferred

This position is in office.

Short-term Gig Work

October 5, 2024

Now hiring for Indianapolis Gig Workers

Responsibilities:

Looking for contract work – 1 day here, 1 week there?
Quick opportunities to fill in gaps of employment
Perform clerical duties to help an office run smoothly and efficiently
Answering phone calls and emails, greeting and directing office visitors to designated meeting areas and building spreadsheets or presentations for leadership staff

Qualifications:

High attention to detail
Strong communication skills
Able to start something with short notice
Proficient in Microsoft Office Suite
High school diploma required

Clerical Support Associate

October 1, 2024

Now hiring for an Indianapolis Clerical Support Associate.

Responsibilities:

Fold letters and checks placing them in envelopes to be mailed out
Data entry in various applications
Match check details to settlement letters
Respond to email inquiries from various bank portals and share with the operations team

Qualifications:

2+ years of clerical experience preferred
High school diploma or GED required
Proficient in Microsoft Office Suite

This position is in-office.

Office Admin

September 28, 2024

Now hiring for an Indianapolis Office Admin.

Responsibilities:

Organize and file invoices to the proper account manager to bill clients
Review reports and ensure the information is accurate and collaborate with the customer service department as needed
Maintain email inboxes and save any important PDFs or files
Answer phones for a multi-line system and provide support and transfer as needed
Set up new customer service agreements
Review and update open work order reports

Qualifications:

Must be organized and a self-starter
High School Diploma or equivalent required
2+ years of experience in office administration preferred
Microsoft Office Suite experience required
Ability to handle multiple tasks at the same time and maintain organization
Must be able to handle confidential information

This is an in-office position, M-F, 8-5

Administrative Assistant

September 16, 2024

Now hiring for an Indianapolis Administrative Assistant.

Responsibilities:

Correspond with customers via email, phone, and text regarding inquiries or issues
Take care of all steps for excavation jobs and keep track of what has been completed
Rent equipment for various projects and track when they are returned
Call for inspections
Schedule jobs for online customers
Support the office and staff with miscellaneous tasks as needed

Qualifications:

1-2 years of Administrative Assistant or Front Office experience is highly preferred
High school diploma required
Proficient in Microsoft Office Suite
Collaborative, positive, and professional attitude
Attention to detail

This is an in-office position