Administrative Coordinator

June 19, 2024
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Now hiring for a Noblesville Administrative Coordinator

Responsibilities:

  • Process applications and data into internal software system(s)
  • Schedule, interview and process applications for participants
  • Correspond with internal and external partners and vendors, as needed
  • Develop and maintain relationships with community partners and agencies that the organization supports/partners with
  • Prepare, mail and track all verifications
  • Determined eligibility and maintain communication with applicants on their status
  • Assembly applicant packets
  • Establish repayment agreements as needed
  • Assist in the preparation of workshops, trainings and reports
  • Answer and transfer calls to the appropriate team member

Qualifications:

  • Must have a valid Indiana Driver’s License, have a good driving record and be insurable by the organization’s insurance carrier
  • Previous experience with HUD or Section 8 vouchers highly preferred
  • High school diploma or GED required
  • Must have good typing and math skills
  • Ability to handle multiple tasks at the same time and maintain organization
  • Must have prior experience in a role that is customer facing

This is an in-office position. The hours are M-F, 8am-4:30pm.

Executive Assistant

June 14, 2024
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Now hiring for an Indianapolis Executive Assistant.

Responsibilities:

  • Manage the CEO’s calendar, including scheduling appointments, meetings, and travel arrangements. Prioritize conflicting needs and handle matters expeditiously and proactively
  • Prepare and edit correspondence, communications, presentations, and other documents on behalf of the CEO
  • Organize and coordinate executive meetings, including agenda preparation, minutes, and follow-up actions
  • Maintain confidential files and records
  • Conduct research, compile data, and prepare reports as required
  • Coordinate domestic and international travel for the CEO, including flight bookings, hotel accommodations, and itinerary planning
  • Assist in planning and organizing company events, conferences, and board meetings
  • Provide general administrative support, including copying, filing, and record-keeping
  • Handle special projects and assignments

Qualifications:

  • 3+ years supporting a C-Suite executive required
  • Bachelors degree required
  • Prior experience supporting a Board of Directors, Board of Trustees, or Investors required
  • Must have a high degree of accuracy and attention to detail
  • Must be able to work in a fast-paced environment
  • Able to exhibit a high level of confidentiality
  • Ability to prioritize, coordinate, multi-task, and demonstrate initiative
  • Must possess software skills including proficiency in Windows, MS Office, Excel, PowerPoint

This is an in office position.

HR Assistant

June 14, 2024
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Now hiring for an Indianapolis HR Assistant.

Responsibilities:

  • Assist in supporting the human resources department by translating for staff and through work on HR-related projects
  • Maintain recruitment and onboarding tasks including correspondence with candidates, assessing placement, and orientation requirements
  • Assist with benefits administration, orientations, and open enrollment
  • Coordinate with vendors and maintain inventory of supplies
  • Maintain employee database and files and update as needed
  • Help coordinate employee events and recognition
  • Assist with certification training and testing
  • Provide support to employees and HR department

Qualifications:

  • Administrative experience required
  • Human Resources experience preferred
  • High school diploma required
  • College degree preferred
  • Proficient in Microsoft Office Suite
  • Experience with ADP software highly preferred

This is an in office position. The schedule is 80 hours in 9 days, working 7:30am to 5pm Monday through Thursday and every other Friday until 4pm and having every other Friday off.

Medical Billing Representative

June 12, 2024
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Now hiring for an Indianapolis Medical Billing Representative

Responsibilities:

  • Process outstanding AR claims from payors
  • Determine accounts to be sent to collections
  • Maintain payor files, information, and fee schedules
  • Prepare appeals as necessary
  • Follow up on all accounts including with insurance companies
  • Ensure timely billing of accounts in the appropriate form
  • Respond to inquiries from insurance companies, patients, and other billing-related calls

Qualifications:

  • High School diploma or equivalent required
  • General knowledge of CPT and ICD codes required
  • 2+ years of experience in a medical office setting preferred
  • Medical billing system experience required
  • Experience with SIS or Advantix preferred

This position is in office.

HR Director

June 7, 2024
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Now hiring for an Indianapolis HR Director.

Responsibilities:

  • Develop and implement strategies and initiatives aligned with business objective
  • Oversee HR departments including talent acquisition, payroll, employee relations, training and development, benefits and compensation, and compliance
  • Encourage employee development, by determining training needs, identifying resources needed to effectively deliver training, developing and delivering training or identifying capable outsourcing alternatives
  • Manage 6 direct reports in daily tasks
  • Monitor employee relations, encourage staff activities, and provide ongoing supervisor coaching and training
  • Maintain compliance with all employment labor laws and regulations
  • Lead performance management processes including setting goals, reviews, and career development
  • Utilize HR systems to streamline HR processes

Qualifications:

  • Bachelor’s degree and 6+ years experience OR 10+ years of experience with SHRM certifications required
  • Experience with Paycor and Cloud based systems highly preferred
  • Managerial and direct report experience required
  • Proficient in employment labor laws and regulations
  • Previous experience with managing a budget and financials

This is an in-office position.

Front Office Receptionist

June 7, 2024
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Now hiring for an Indianapolis Front Office Receptionist

Responsibilities:

  • Greet and escort visitors
  • Order catering as requested for internal & client meeting, company-wide event
  • Process credit card payments for clients
  • Order weekly supplies for office and break rooms
  • Answer and direct phone calls
  • Manage calendars and arrange appointments as needed
  • Sort and distribute mail
  • File documents and records
  • Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers
  • Communicate with customers, employees, and other individuals to answer questions, disseminate, or explain information, take orders, and address complaints

Qualifications:

  • Proficient in Microsoft Office Suite
  • High school diploma or equivalent required
  • Excellent interpersonal skills
  • 3+ years experience in a related field preferred
  • Professional in presentation and appearance
  • Experience with Practice, UltraTax, or GoFileRoom highly preferred

This is an in-office position.

HR Assistant

June 5, 2024
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Now hiring for an Indianapolis HR Assistant.

Responsibilities:

  • Support the company in processing applications and facilitating enrollment for state workforce programs
  • Ensure compliance with guidelines and access to workforce development resources
  • Input data accurately into systems and databases
  • Review incoming candidates and application and refer them to the correct agency
  • Serve as a liaison with agencies to correspond available programs, eligibility criteria, and application processes
  • Provide guidance and support to employees seeking assistance
  • Create reports and collaborate with internal teams on metrics regarding status, outcomes, and utilization

Qualifications:

  • Bachelor’s degree or equivalent work experience preferred
  • Previous experience in workforce development preferred
  • Familiarity of Workforce Innovation and Opportunity Act and related regulations highly preferred

This position is in office.

Customer Service Director

June 5, 2024
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Now hiring for an Indianapolis Customer Service Director.

Responsibilities:

  • Function as liaison between internal and external customers
  • Train sales team to meet daily goals and sales
  • Report and analyze stats and KPI’s
  • Ensure scheduling for consultations is accurate and efficiently scheduled
  • Oversee and manage a team of 20+ employees

Qualifications:

  • Bachelor’s degree or equivalent experience required
  • Experience with managing a team required
  • Background in sales and/or call center environment required
  • Proficiency in Microsoft Office
  • Experience in financial analysis required

This is an in office opportunity.

Collections Clerk

June 1, 2024
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Now hiring for an Indianapolis Collections Clerk

Responsibilities:

  • Run aged receivable reports for customers
  • Research and resolve account issues
  • Contact customers via email and phone regarding past due balances
  • Provide additional information to customers as requested (bills, statements, reports, invoices, etc.)
  • Submit invoices each week
  • Mail out collections notifications letters each week
  • Generate and analyze debit and credit reports
  • Serve as the back up to cash receipts clerks when needed

Qualifications:

  • High school diploma required
  • Prior experience working in logistics, distribution or transportation preferred
  • Offices skills: typing, computer data entry, filing
  • Good written and verbal communication skills
  • Customer serivce mindset

This position is in office.

Accountant

June 1, 2024
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Now hiring for a Carmel Accountant.

Responsibilities:

  • Act as sole accounting support within the organization.
  • Process and support accounts payable and accounts receivable.
  • Prepare monthly financial statements.
  • Develop annual budgets.
  • Work with the outside auditing firm on audit related matters.
  • Prepare and process billings.
  • Present quarterly shareholder distribution reporting.
  • Work to create process improvements within the accounting department as needed.
  • Advise leaders on accounting matters.

Qualifications:

  • Bachelor’s degree required
  • 3+ years of strong accounting experience required
  • 5+ years of strong accounting experience preferred
  • Must be able to come in and help create accounting processes, procedures and implement systems as the organization brings accounting back in-house

This is an in office position.

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