Billing Clerk

March 21, 2025

Now hiring for an Indianapolis Billing Clerk

Responsibilities:

Monitor balance dues
Respond to inquiries regarding billing
Audit, invoice, and settle pay
Utilize data entry and navigating multiple systems to review invoices and billing documentation

Qualifications:

High school diploma or equivalent required
Billing experience required
Background in logistics preferred
Proficient in Microsoft Office Suite
Computer literate and proficient at typing

This is an in-office position.

Event Project Manager

March 20, 2025

Now hiring for an Indianapolis Event Project Manager.

Responsibilities:

Plan, coordinate, and oversee various events and projects
Ensure successful execution of events from initial planning to final implementation
Collaborate closely with the administrative and marketing teams for seamless delivery
Develop and implement event plans, including budgets, timelines, and resource allocation
Coordinate vendors, venues, and internal stakeholders
Manage event logistics, registration, catering, and onsite logistics
Assist with the creation of marketing materials and promotional campaigns

Qualifications:

3-5 years of experience in event planning or project management required
High School Diploma or equivalent required
Background in marketing preferred
Experience utilizing Salesforce highly preferred
Must have a high degree of accuracy and attention to detail
Ability to prioritize, coordinate, multi-task, and demonstrate initiative required
Must possess software skills including proficiency in Windows, MS Office, Excel, PowerPoint

This is an in office position. This role may require some evening and weekend work to support event activities.

Accounts Payable Clerk

March 19, 2025

Now hiring for an Indianapolis Accounts Payable Clerk.

Responsibilities:

Audit and process carrier invoices
Reach out to carriers and factoring companies for paperwork
Research and resolve invoice discrepancies
Respond via email and phone calls regarding payment statuses
Reconcile unpaid invoices
Assist with operations and freight claims

Qualifications:

2+ years experience in Accounts Payable required
Associates degree required
Strong analytical skills
Profiecent in Microsoft Office Suite
Identify and solve problems/address issues quickly

This position is in office. This contract is anticipated to last 4 to 5 months.

Part-Time Executive Assistant

March 19, 2025

Now hiring for an Indianapolis Part-Time Executive Assistant.

Responsibilities:

Maintain physical and digital files
Assist with written and electronic correspondence
Schedule appointments on behalf of two executives with follow-up correspondence
Managed calendars including travel arrangements, hospitality details for meals, and meetings
Prepare meeting agendas and coordinate logistics
Ensure deadlines are met and adapt to changing priorities
Collaborate with the team to prepare and host events

Qualifications:

High School Diploma or equivalent required
At least 2 years of experience in an administrative support role required
Previous experience supporting a C-Suite level executive highly preferred
Ability to take initiative and organize tasks in a prompt manner
Experience using DropBox, Asana or other Project Management software highly preferred

This position is in the office on Monday, Tuesday, and Thursday from 9 am – 5 pm.

Data Entry Clerk

March 18, 2025

Now hiring for an Indianapolis Data Entry Clerk.

Responsibilities:

Perform data entry of customer/client applications (50 or more a day once fully trained)
Update and maintain data in the company archives
Compile and verify information and sort that into the proper data source
Generate reports on customer/client data
Assist, as needed, with technical support

Qualifications:

Proficient in Microsoft Office Suite required
High School Diploma required
Must have experience operating and navigating between multiple screens and software systems
Must be able to type at least 40 WPM

This position is in office.

Front Office Administrative Assistant

March 17, 2025

Now hiring for an Indianapolis Administrative Assistant.

Responsibilities:

Greet and sign in clients
Answer incoming calls in a friendly and professional manner and transfer to the right person
Maintain office space including stocking the kitchen and conference rooms, ordering supplies, and wiping down surfaces
Print any documents needed for employees
Communicate with property management
Handle mail including distributing and taking packages to the post office several times a week

Qualifications:

Proficient in Microsoft Office Suite
Bachelor’s degree required
2 years of experience in an administrative or related role required
Pleasant, helpful, can find answers for clients, self-starter, and resourceful

This is an in-office position.

Inventory Accountant

March 12, 2025

Now hiring for an Indianapolis Inventory Accountant.

Responsibilities:

Develop and improve inventory tracking and reporting to provide accurate, timely insights.
Perform reconciliations and ensure proper accounting procedures for intercompany transactions.
Manage and maintain the fixed asset database, create capital project accounts, and reconcile fixed assets quarterly.
Run financial statements and support automation efforts, allowing for the eventual delegation of data entry tasks.
Maintain the company’s purchase card program and assist with journal entries.
Collaborate with cross-functional teams, including plant operations, procurement, and commercial groups.
Assist with external audits and other accounting projects as needed.

Qualifications:

1+ years of relevant accounting experience (inventory accounting preferred).
Strong foundation in debits, credits, reconciliations, and fixed assets accounting.
Experience with Great Plains is a plus.
Ability to analyze and improve processes to increase efficiency.
A Bachelor’s degree in Accounting or Finance.
Previous public accounting experience is okay, but this is not an entry-level role—we are looking for someone with hands-on experience.rk.

This position is in office.

Payroll Analyst

March 12, 2025

Now hiring for an Indianapolis Payroll Analyst

Responsibilities:

Audit union payrolls to ensure accuracy and compliance
Review 401(k) contributions to confirm correct deductions and distributions
Ensure payroll data aligns with IRS and state reporting requirements
Interpret and apply terms of various Collective Bargaining Agreements
Maintain detailed and organized audit workpapers
Prepare reports and present findings in payroll audit team meetings

Qualifications:

2+ years of auditing or bookkeeping experience
Strong attention to detail and problem-solving skills
Proficiency in Excel, Word, and VPN portals
Ability to work independently and meet deadlines
Strong written and verbal communication skills
Understanding of payroll reporting and compliance standards

This position is in-office.

Business Collections Clerk

March 7, 2025

Now hiring for an Indianapolis Business Collections Clerk.

Responsibilities:

Run reports on aged receivables on balances over 35 days
Contact past-due customers daily via phone or email to obtain payments
Research rejected invoices
Run and mail monthly statements to all customers
Mail notification letters to customers regarding overdue payments, duplicate payments, and open credits

Qualifications:

Must have a high school diploma or equivalent required
1-3 years of business collection experience required
Background in the trucking or shipping industry is a plus
Proficient in Excel
Ability to navigate multiple systems

This role is in the office.

Installation Scheduler

March 7, 2025

Now hiring for an Indianapolis Installation Scheduler.

Responsibilities:

Coordinate the scheduling of installations, repairs, and maintenance services according to customer requirements and technician availability.
Communicate with customers to confirm appointment times, provide service updates, and address any inquiries or concerns.
Collaborate closely with field technicians to ensure they have the necessary resources and information to complete their assignments efficiently.
Monitor job progress and address any issues or delays that may arise, implementing solutions to ensure timely completion.
Maintain accurate records of service calls, including customer information, job details, and technician notes.
Assist with inventory management and procurement of materials and equipment required for installations and service activities.
Provide administrative support to the installation and service team, including data entry, active project notation.

Qualifications:

High school diploma or equivalent; additional education or training in business administration or a related field is preferred.
Proven experience (1-2 years) in a coordination or administrative role, preferably in a service-oriented industry.
Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
Excellent communication skills, both verbal and written, with a customer-focused approach.
Proficiency in computer applications such as Microsoft Office suite and scheduling software.
Detail-oriented mindset with a commitment to accuracy and quality.
Adaptability and problem-solving abilities, with a proactive approach to addressing challenges.
Ability to work collaboratively in a team environment while also being self-motivated and capable of working independently.
Knowledge of installation and service processes, terminology, and industry standards is a plus.

This position is in-office.