Administrative Assistant

February 21, 2024
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Now hiring for an Indianapolis Administrative Assistant (Contract to hire).

Responsibilities:

  • Complete dictation
  • Answer and direct phone calls
  • Provide administrative support to ensure efficient office operations
  • Handle deliveries and accept mail
  • Order office supplies

Qualifications:

  • Experience with dictation REQUIRED
  • Legal background
  • High school diploma
  • Strong organizational and multi-tasking skills
  • Professional

This position is in office.

Accounts Payable

February 20, 2024
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Now hiring for an Indianapolis Accounts Payable Specialist.

Responsibilities:

  • Three-way matching
  • AP data entry
  • Review and code invoices
  • Scan invoices into system
  • Audit bills and receipts
  • Reconcile statements

Qualifications:

  • ESKER experience required
  • 2 years experience in Accounting or Finance required
  • Proficient in Microsoft Office Suite

This is an in office position.

Accountant

February 19, 2024
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Now hiring for an Indianapolis Accountant.

Responsibilities:

  • Customer invoicing, A/R, cash receipts, cash applications, and collections activities
  • Implement process improvement initiatives to increase accuracy and efficiency.
  • Implement and maintain a systematic approach for reconciling productivity data for invoice processing.
  • Ensure cash application accuracy including a reconciliation process for discrepancy resolution.
  • Communicate with customers to reduce past due receivable balances.
  • Review AR/WIP balances and escalate unresolved issues to A/R supervisor and operations team.
  • Report monthly revenue accruals to A/R supervisor and job cost accountant.

Qualifications:

  • Bachelors degree required (preference for area is study in accounting, finance or business)
  • Experience working with Excel pivot tables and v-look ups required
  • 3+ years of strong accounting and/or billing and invoicing experience required

This is a hybrid position. Once trained – this person would be 2 days at home, 3 days in the office. Training can take up to 6 months.

Assistant Office Manager/Bookkeeper

February 19, 2024
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Now hiring for an Indianapolis Assistant Office Manager/ Bookkeeper.

Responsibilities:

  • Prepare monthly financial reports
  • Fact-check accounting data
  • Record financial transactions
  • High volume of cash applications
  • Printing checks
  • Billing for attorneys

Qualifications:

  • Proficient in Microsoft Office Suite and Microsoft Business Central software
  • Bookkeeping (AP, AR, and payroll) experienced required
  • Prior experience working in law firm, accounting firm or in professional services required
  • Experience with Tabs3 or Sage software preferred
  • Experience in QuickBooks Online required
  • Must be able to work independently

Administrative Coordinator

February 14, 2024
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Now hiring for a Noblesville Administrative Coordinator

Responsibilities:

  • Process applications and data into internal software system(s)
  • Schedule, interview and process applications for participants
  • Correspond with internal and external partners and vendors, as needed
  • Develop and maintain relationships with community partners and agencies that the organization supports/partners with
  • Prepare, mail and track all verifications
  • Determined eligibility and maintain communication with applicants on their status
  • Assembly applicant packets
  • Establish repayment agreements as needed
  • Assist in the preparation of workshops, trainings and reports
  • Answer and transfer calls to the appropriate team member

Qualifications:

  • Must have a valid Indiana Driver’s License, have a good driving record and be insurable by the organization’s insurance carrier
  • High school diploma or GED required
  • Must have good typing and math skills
  • Ability to handle multiple tasks at the same time and maintain organization
  • Must have prior experience in a role that is customer facing

This is an in-office position. The hours are M-F, 8am-4:30pm.

Talent Acquisition Specialist

February 14, 2024
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Now hiring for an Indianapolis Talent Acquisition Specialist.

Responsibilities:

  • Source candidates
  • Screen resumes and applications
  • Schedule interviews and document records
  • Assist with on-boarding process
  • Answer questions and concerns of applicants
  • Craft and update job descriptions

Qualifications:

  • Bachelor’s degree preferred
  • Experience with souring and phone interviews preferred
  • Experience using an ATS a plus
  • Excellent organizational skills
  • Proficient with Microsoft Office Suite

This is an in-office position.

Accounting/HR Manager

February 12, 2024
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Now hiring for an Indianapolis Accounting/HR Manager.

Responsibilities:

  • Record day-to-day financial transactions and complete posting process in Quickbooks
  • Enter data, maintain records and create reports and financial statements
  • Track and verify daily credit card and cash deposits
  • Accounts payable and receivable
  • Manage payroll process with outsourced payroll service provider and records payroll journal entries
  • Light office administration/human resource duties including manage health/business insurance, manage 401k and retirement accounts and employment files

Qualifications:

  • Experience with credit card receivables
  • Minimum 5+ years QuickBooks experience required
  • Bookkeeping experience
  • Strong attention to detail
  • Proficient in Microsoft Office Suite
  • Ability to self-manage, both time and responsibilities, so all work done with accuracy and on time

This is an in-office position.

Collections Representative

February 12, 2024
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Now hiring for an Indianapolis Collections Representative.

Responsibilities:

  • Answer calls and make calls to members that are anywhere from 1 to 30 days late
  • Maintain member service and call quality standards while meeting call volume expectations
  • Update accounts
  • Take payments
  • Document accounts clearly and concisely
  • Obtain contact information from third parties

Qualifications:

  • A high school education or GED required
  • One year to three years of similar or related experience
  • Attention to detail
  • Customer Service skills

Recruiting Assistant

February 7, 2024
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Now hiring for an Indianapolis Recruiting Assistant.

Responsibilities:

  • Source and recruit candidates
  • Schedule and conduct interviews
  • Oversee onboarding process of new employees
  • Maintain job postings

Qualifications:

  • 2 years recruiting experience
  • Paycom experience preferred
  • Proficient in Microsoft Office Suite

Part-Time Administrative Assistant

February 6, 2024
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Now hiring for an Indianapolis Part-Time Administrative Assistant

Responsibilities:

  • Provide administrative support to ensure efficient office operations
  • Schedule and coordinate meetings, appointments, and travel arrangements
  • Answer and direct phone calls, emails, and inquiries to the appropriate personnel
  • Prepare and edit correspondence, reports, and presentations
  • Assist in the preparation of financial documents, including expense reports and budget tracking
  • Coordinate with other departments and external partners for seamless communication
  • Handle sensitive and confidential information with discretion
  • Assist in event planning and coordination
  • Utilize office software and applications for efficient data management

Qualifications:

  • Proficient in Microsoft Office
  • 2+ years proven experience as an Administrative Assistant or in a similar role
  • High school diploma or equivalent required
  • Strong organizational and multitasking skills
  • Detail-oriented with a high level of accuracy
  • Able to take initiative

Hours:

  • 20 Hours across 5 Days a week
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