Marketing Administrative Assistant

September 4, 2024

Now hiring for an Indianapolis Marketing Administrative Assistant.

Responsibilities:

Coordinate marketing and communications for a high-volume, visible, and collaborative team
Provide support to the VP, Director of Communications, Director of Marketing, and External Affairs including maintaining calendars, creating PowerPoint presentations, document prep, and meeting support
Monitor, track, and report expenses and performance versus budget
Implement seasonal marketing content such as signs, maps, information screens, and more
Ensure vendors are paid on time and gather content and deliver marketing materials to vendors
Meet deadlines for marketing material for various departments

Qualifications:

Minimum 2 years of Administrative assistant experience required
Proficient with Microsoft Office
Strong written and verbal communication skills
Experience with maintaining a budget and payment processing required
Bachelor’s Degree in a related field required
1-2 years of marketing and communications experience required

This position is in the office.

Sr. Project Manager

September 3, 2024

Now hiring for an Indianapolis Sr. Project Manager.

Responsibilities:

Estimate conceptual budgets
Coordinate new opportunities from lead to project execution
Create and maintain documentation including submittals, RFIs, etc.
Maintain and manage project financials
Create and communicate project schedule with field staff and partners
Lead all meetings involving projects assigned
Liaise between clients, design team, management, support staff, onsite crews,, and partners
Collaborate with Superintendents to proactively solve job site issues and implement a safe work environment
Ensure all projects are completed within a timely manner to increase profitability

Qualifications:

5+ years of Project Management experience required
Background in Construction, scheduling, and job-cost accounting required
Excellent communication, problem-solving, and solution-oriented skills
Ability to learn and expand on applicable knowledge
Proficient in Microsoft Office
Experience with Microsoft Project, Bluebeam, or transferrable software required
Experience with Vista, Viewpoint, or TrimbleOne highly preferred

Accountant

September 3, 2024

Now hiring for a Carmel Accountant.

Responsibilities:

Act as sole accounting support within the organization.
Process and support accounts payable and accounts receivable.
Prepare monthly financial statements.
Develop annual budgets.
Work with the outside auditing firm on audit related matters.
Prepare and process billings.
Present quarterly shareholder distribution reporting.
Work to create process improvements within the accounting department as needed.
Advise leaders on accounting matters.

Qualifications:

Bachelor’s degree required
3+ years of strong accounting experience required
5+ years of strong accounting experience preferred
Must be able to come in and help create accounting processes, procedures and implement systems as the organization brings accounting back in-house

This is an in office position.

Senior Human Resource Generalist

August 30, 2024

Now hiring for an Indianapolis Senior Human Resource Generalist

Responsibilities:

Manage the end-to-end recruitment process
Source candidates, screen resumes, conduct interviews, coordinate interview schedules
Build relationships with colleges and community groups to build pipeline of early talent
Manage and enhance the internship program
Coordinate the entire pre-onboarding and onboarding process for new hires; conduct new hire orientation
Complete follow-along check-ins with new hires through the first six months of employment
Use HR technology to improve the employee experience and efficiencies within the processes
Handle administrative tasks
Maintain knowledge of trends, best practices, regulatory changes, and new technologies in HR, talent management, and employment law

Qualifications:

Bachelor’s degree in HR, business admin or related field, required
3-5 years general HR or talent acquisition required
Must love recruiting and finding great talent
Resourceful and self-starter with a strong desire to provide solutions that align with supporting the business units in achieving their goals through their people

This role is in office.

Contract Data Entry Clerk

August 29, 2024

Now hiring for a Fishers Contract Data Entry Clerk

Responsibilities:

Perform data entry regarding the input of new customer accounts in various systems
Provide excellent customer service to clients
Multi-task time sensitive responsibilities
Perform numerous client-facing tasks including written and oral communications

Qualifications:

Proficient in Microsoft Office Suite required
High School Diploma required
Experience in a Banking role preferred

This position is in office.

Office Admin

August 28, 2024

Now hiring for an Indianapolis Office Admin.

Responsibilities:

Organize and file invoices to the proper account manager to bill clients
Review reports and ensure the information is accurate and collaborate with the customer service department as needed
Maintain email inboxes and save any important PDFs or files
Answer phones for a multi-line system and provide support and transfer as needed
Set up new customer service agreements
Review and update open work order reports

Qualifications:

Must be organized and a self-starter
High School Diploma or equivalent required
2+ years of experience in office administration preferred
Microsoft Office Suite experience required
Ability to handle multiple tasks at the same time and maintain organization
Must be able to handle confidential information

This is an in-office position, M-F, 8-5

Talent Acquisition Manager

August 28, 2024

Now hiring for an Indianapolis Talent Acquisition Manager.

Responsibilities:

Oversee the talent acquisition process, including recruitment, onboarding, training, and exit interviews
Conduct department and 1:1 meetings
Analyze data and metrics regarding recruitment efforts
Track, audit, and enter all HR paperwork for job postings, new hires and terminations, and personnel updates
Maintain the HRIS and ATS systems
Create and maintain reporting including monthly new hire reports to the Director and open positions weekly to the talent team
Attend job fairs and source candidates
Stay updated on legal and compliance issues
Assist with unemployment claims

Qualifications:

Bachelor’s degree preferred
5+ years of recruiting experience required
PHR or SHRM certification preferred
Experience with ATS required
Experience with UKG highly preferred
Proficient with Microsoft Office Suite

This is an in office position.

Part-Time Administrative Assistant

August 26, 2024

Now hiring for an Indianapolis Part-Time Administrative Assistant

Responsibilities:

Perform filing, copying and scanning of documents to support the HR department
Distribute mail
Code invoices, as needed
Stock kitchen items and ensure the office is well maintained
Help plan office holiday parties
Book travel reservations, as needed
Act as back up for the Receptionist when they are out

Qualifications:

At least 2 years of experience in an administrative support role required

This position is in office, 4 days a week from 10am-4pm.

Accounts Receivable Manager

August 22, 2024

Now hiring for an Indianapolis Accounts Receivable Manager.

Responsibilities:

Manage and provide direction to employees responsible for cash receipts, application to customer accounts, processing deposits, and inbound calls for collections
Oversee staff in processing sales billing and customer database maintenance
Work closely with the accounting team on month-end reconciliation of AR and closing
Provide support on accurate processing of client ACH and CC collections and applications
Ensure customer accounts are reviewed for delinquency and cancellations are completed
Oversee and manage all collections and conversions
Review and manage applied receipts transactions into SAGE accounting database

Qualifications:

High school diploma or GED required; Associate’s degree or higher in accounting preferred
Minimum 4 years experience in consumer billing required
Must know collection processes and experience in a retail and wholesale environment
Experience managing 2 or more staff in AR field required
Ability to multi-task in a fast-paced environment

This role is in the office.

Loan Adjustment Specialist

August 22, 2024

Now hiring for an Indianapolis Loan Adjustment Specialist.

Responsibilities:

Answer calls and make calls to members that are anywhere from 11-20 days delinquent
Maintain member service and call quality standards while meeting call volume expectations
Update accounts and document them with accuracy
Collect on early-stage past-due loans
Process financial transactions

Qualifications:

1-3 years of call center or collections experience required
High School Diploma or equivalent required; college degree preferred
Background in auto loan collections preferred
Strong attention to detail and problem-solving skills
experience using a dialer system preferred

This position is in office.