Executive Personal Assistant

November 14, 2023

Now hiring for an Indianapolis Executive Personal Assistant.

Responsibilities:

Complete assigned projects and ensure deadlines are met
Manage all correspondence and screen calls, emails, and visitors
Plan, coordinate, and schedule meetings, appointments, calendars, events, activities, etc.
Manage and book travel arrangements
Manage expenses, checkbooks, credit cards, and trust accounts
Manage confidential company and personal information
Assist CEO and his/her family on personal tasks; such as transporting children, personal shopping, child care, miscellaneous errands, or similar related personal matters
Assisting with CEO’s involvement on community boards and committee

Qualifications:

Bachelor’s degree in Business Administration, Hospitality, Marketing, or similar related degree required
5+ years of Administrative Support experience assisting a C-level executive
Proficient in Microsoft Office Suite
Notary Public preferred
Ability to directly supervise people, including hiring, motivating, directing, and developing skills and ability

This is an in-office position.

Payroll Specialist

November 14, 2023

Now hiring for a Fishers Payroll Specialist.

Responsibilities:

Process payroll
Maintain records and reports of payroll transactions
Submit payroll taxes
Facilitate audits
Prepare 1099s
Compute and track payroll advances

Qualifications:

Proficient in Microsoft Office Suite
Experience with 1099s Required
Bachelor’s degree in Accounting or a related field
3-5 years of relevant work experience

Controller

November 13, 2023

Now hiring for an Indianapolis Controller.

Responsibilities:

Create and audit monthly, quarterly and year-end financials and present them to the board and committee
Prepare reports to be presented to the board and committee to make organizational decisions
Work to evaluate processes and identify opportunities for improvement in accounting or the organization’s financial position
Monitor and manage restricted funds
Spearhead year-end audits and ensure strong internal controls
Maintain GL entries and review accounts
Prepare monthly and quarterly closes
Prepare all tax compliance documents
Lead budget comparisons
Generate reporting on trusts and investments
Lead the budget with monthly comparison to actual results
Monitor cash requirements with a weekly cash projection
Manage banking relationships
Assist in training staff (new and existing)

Qualifications:

Five years of experience in accounting and finance
General ledger knowledge required
Prior experience in the construction industry preferred
BA/BS degree in Accounting or Finance required
Proficient in Microsoft Office Suite
Must be proactive, self-motivated, problem solver, detail oriented and reliable
Preference given to those who have worked in a non-profit setting previously
CPA preferred
Experience with Sage Intact preferred
Experience with an ERP system required

This is an onsite position.

Receptionist / Part-Time

November 11, 2023

Now hiring for a Receptionist / Part-Time.

Responsibilities:

Scan, fax and file and respond to incoming emails
Sort and distribute mail
Answer and direct phone calls
Stock office supplies
Greet customers
Other administrative duties and projects as needed

Qualifications:

Proficient in Microsoft Office Suite
Excellent communication and highly organized
Experience working in an office setting

This is an in-office position. Schedule 1:00pm – 5:00pm, M-F

Customer Account Specialist

November 10, 2023

Now hiring for an Indianapolis Customer Account Specialist.

Responsibilities:

Review driver qualification files, maintenance files and client documentation to ensure compliance
Research and resolve file discrepancies to clients, teammates and drivers in a timely manner
Respond to client inquiries
Enter new and/or update data
Order vendor reports (as needed)
Coordinate across departments on projects and to coordinate tasks

Qualifications:

Proficient in Microsoft Office Suite (Word, Excel, Outlook)
Must have excellent communication skills (written and verbal)
Experience working in motor carrier safety would be a plus
Must have strong organizational skills

This is an onsite position

Inventory Clerk

November 9, 2023

Now hiring for a Frankfort Inventory Clerk.

Responsibilities:

Maintaining and updating records
Counting materials, equipment, merchandise and supplies in stock
Reporting and investigating discrepancies between physical counts and computer records
Developing or improving upon current inventory management procedures
Stocking and distributing supplies, equipment or merchandise
Compiling balance, price and cost reports

Qualifications:

High school diploma
1+ years experience in inventory control
Excellent math and analytical skills
Database and spreadsheet software experience

Operations Assistant

November 6, 2023

Now hiring for an Indianapolis Operations Assistant.

Responsibilities:

Provide cost-effective solutions for clients
Will handle AP/AR transactions
Supports the existing back-office team with administrative duties
Scanning, filing, and reporting
Identify and resolve issues with client accounts, trades, shipments, etc.

Qualifications:

Bachelor’s degree in supply chain preferred or 2-3 working years of experience in supply chain
Strong service skills
Ability to multitask
Able to work in an independent, proactive manner and motivated to work to deadlines
Experience in Supply Chain or Logistics as a Transportation or Logistics Manager preferred

Contract Executive Administrative Assistant

November 5, 2023

Now hiring for an Indianapolis Contract Executive Administrative Assistant.

Responsibilities:

Maintain calendar and communications for President
Coordinate travel arrangements and audit expense reports
Schedule in-person and virtual meetings
Prepare agenda and minutes for meetings
Compose, proofread, and/or distribute business material
Make timely recommendations to effectively solve problems
Office management
Take meeting notes during board meetings

Qualifications:

Bachelor’s degree preferred
2+ years experience in a similar role
Proficient in Microsoft Office Suite
Must be willing to work some early mornings, evenings, and weekends for events

Cash Associate

November 4, 2023

Now hiring for an Indianapolis Cash Associate.

Responsibilities:

Establish and maintain bank accounts
Manage cash transfers
Review General Ledger cash over/short account for period close
Produce and analyze bank reconciliation data and reports
Support the Corporate Cash Manager by working directly with field associates to resolve any cash discrepancies between POS and bank account
Perform quality and control reviews

Qualifications:

Bachelor’s degree in accounting, or related field
2-4 years of experience, accounting experience preferred
Peoplesoft or ReconNet knowledge a plus
Proficient with Microsoft Office Suite
Self-motivated with the ability to prioritize responsibilities to meet deadlines

Centralized Scheduler

November 4, 2023

Now hiring for an Indianapolis Centralized Scheduler.

Responsibilities:

Schedule appointments
Answer the phone
Enter patient demographic information
Run Medicaid information
Place medical records in charts
Obtain referrals as required by insurance
Perform billing duties

Qualifications:

Experience in a medical setting preferred
Insurance experience a plus
Excellent attendance and timeliness
Proficient in Microsoft Office Suite

This is an in-office position.