Administrative Assistant

April 25, 2025
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Now hiring for an Indianapolis Administrative Assistant.

Responsibilities:

  • Maintain client information and communicate with them regarding their needs
  • Manage incoming shipments and schedule deliveries
  • Greet visitors and direct them appropriately
  • Answer incoming calls and transfer to the correct department
  • Schedule meetings and maintain calendars
  • Order and maintain office supplies
  • Enter Accounts Payable invoices into QuickBooks

Qualifications:

  • 1+ years of experience in an Administrative/Office support role required
  • High School Diploma or equivalent required
  • Experience with invoicing is a plus
  • Strong organizational and multi-tasking skills in a fast-paced environment
  • Proficient in Microsoft Office

This position is in office.

Billing Manager

April 18, 2025
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Now hiring for a Fishers, IN Billing Manager.

Responsibilities:

  • Oversee client contracts for assignments and ensure invoicing is processed accordingly
  • Collaborate with internal and external staff to troubleshoot invoice issues
  • Supervise the submission of invoices through third-party software and invoicing systems
  • Review and oversee audits, research, and corrections of invoices
  • Maintain client contracts and guidelines
  • Assist with non-accounting-related tasks during peak seasons
  • Supervise a team of 4 employees, including overseeing performance, invoice processing, and tasks completed
  • Ensure all invoices are complete within payroll and month-end deadlines

Qualifications:

  • Bachelor’s degree or up to 8 years of related experience required
  • Proficient in Excel, including VLOOKUPs, Pivot Tables, and COUNTIFs required
  • Experience in managing a team required
  • Ability to multitask in a fast-paced environment

This role is in the office.

Staff Accountant

April 11, 2025
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Now hiring for an Indianapolis Staff Accountant.

Responsibilities:

  • Responsible for month-end closing duties, including journal entries and reconciling the general ledger
  • Prepare monthly financial statements
  • Maintain balance sheet schedules and income statement analysis
  • Assist with processing AR, AP, and various day-to-day accounting tasks
  • Help with treasury management
  • Review monthly statements for various entities prepared by other team members
  • Document and create accounting procedures

Qualifications:

  • A Bachelor’s degree in Accounting or equivalent is required
  • A minimum of three years of accounting experience is required
  • Experience using QuickBooks and Excel required
  • Proficient in the use of Microsoft Office

This position is in office.

Payroll Analyst

March 23, 2025
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Now hiring for an Indianapolis Payroll Analyst.

Responsibilities:

  • Audit union payrolls to ensure accuracy and compliance
  • Review 401(k) contributions to confirm correct deductions and distributions
  • Ensure payroll data aligns with IRS and state reporting requirements
  • Interpret and apply terms of various Collective Bargaining Agreements
  • Maintain detailed and organized audit workpapers
  • Prepare reports and present findings in payroll audit team meetings

Qualifications:

  • 2+ years of auditing or bookkeeping experience
  • Strong attention to detail and problem-solving skills
  • Proficiency in Excel, Word, and VPN portals
  • Ability to work independently and meet deadlines
  • Strong written and verbal communication skills
  • Understanding of payroll reporting and compliance standards

This position is in-office.

Bookkeeper

March 14, 2025
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Now hiring for an Indianapolis Bookkeeper.

Responsibilities:

  • Assist with year-end closing activities
  • Monitor treasury accounts and audit for accuracy
  • Reconcile bank accounts daily
  • Process high volume (100+ per day) AP invoices per day
  • Code AP invoices and obtain approvals for payments

Qualifications:

  • Bachelors degree in accounting or finance preferred
  • Prior banking experience preferred
  • Must be able to use Excel (v lookups and pivot tables)
  • Must have 1-2 years or more of experience reconciling bank accounts, balancing statements, processing AP/AR invoices and auditing accounting files

This position is in office.

Accounting Clerk

March 13, 2025
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Now hiring for an Indianapolis Accounting Clerk.

Responsibilities:

  • Prepare and process invoices, bills, and payments
  • Processing checks; issuing stop payments
  • Reconcile bank statements and monitor cash flow
  • Uploading copies of claims to files
  • Prepare financial reports and statements
  • Resolve any accounting discrepancies
  • Print checks daily and match them to the invoice
  • Process positive pay uploads
  • Assist with audit requests and inquiries

Qualifications:

  • Bachelor’s degree in Accounting or a related field preferred
  • Proficient in Microsoft Office Suite
  • Microsoft Excel – vlookups and pivot tables
  • Strong attention to detail

This position is in office.

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