Bookkeeper

February 27, 2024
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Now hiring for an Indianapolis Bookkeeper.

Responsibilities:

  • Onsite accounting functions for clients
  • AP, AR
  • Journal entries, bank reconciliations
  • Payroll processing
  • Preparation of financial statements

Qualifications:

  • 4+ years of bookkeeping experience
  • Proficient in QuickBooks and/or Sage required
  • Ability to multi-task
  • Service-minded with an emphasis on integrity
  • Timely and accurate work product
  • Collaborative mindset
  • Attention to detail
  • Positive and professional attitude

Operations Assistant

February 26, 2024
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Now hiring for an Indianapolis Operations Assistant.

Responsibilities:

  • Support duties assigned to and related to facilities and mail room operations
  • Process incoming and outgoing mail and packages from UPS, FedEX and other freight deliveries
  • Operate the postage meter, including transferring money as well as weekly closing and balancing of the machine
  • Distribute office supplies to departments
  • Assist in the set up and break down of company events
  • Accompany vendors on jobs as needed
  • Backup support to the front entrance reception desk, including answering and transferring calls from 3-4:30 each day
  • Move files and inventory from storage
  • Stock break areas
  • Assist with maintenance and care of 12 fleet vehicles

Qualifications:

  • Must have a valid Driver’s License
  • Must be able to drive to Anderson, IN twice per month to meet with vendors
  • Must be able to lift 75-100lbs.
  • Ability to work within Microsoft Word and Excel required

This is an in office position. M-F, 9am-5pm.

Administrative Assistant

February 23, 2024
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Now hiring for a Carmel Administrative Assistant.

Responsibilities:

  • Provide administrative support to three Business Unit Leaders, Sales Representatives and other administrative staff
  • Arrange in-person and virtual meetings and customer events
  • Coordinate needs for tradeshows
    • Prepare kits for Sales Representatives
    • Coordinate event set up, giveaways, booth design
  • Research, plan and arrange travel
  • Maintain customer data

Qualifications:

  • 2-3 years of work experience in an administrative role required
  • High School diploma required; preference for a four-year degree in business or a related field
  • Strong skills in communication (written and verbal), problem-solving and anticipating needs
  • Must have great time management skills and be able to meet a deadline
  • Must be proficient in MS Office Suite

This role is in office.

Administrative Assistant

February 21, 2024
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Now hiring for an Indianapolis Administrative Assistant (Contract to hire).

Responsibilities:

  • Complete dictation
  • Answer and direct phone calls
  • Provide administrative support to ensure efficient office operations
  • Handle deliveries and accept mail
  • Order office supplies

Qualifications:

  • Experience with dictation REQUIRED
  • Legal background
  • High school diploma
  • Strong organizational and multi-tasking skills
  • Professional

This position is in office.

Accounts Payable

February 20, 2024
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Now hiring for an Indianapolis Accounts Payable Specialist.

Responsibilities:

  • Three-way matching
  • AP data entry
  • Review and code invoices
  • Scan invoices into system
  • Audit bills and receipts
  • Reconcile statements

Qualifications:

  • ESKER experience required
  • 2 years experience in Accounting or Finance required
  • Proficient in Microsoft Office Suite

This is an in office position.

AR Analyst

February 19, 2024
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Now hiring for an Indianapolis AR Analyst.

Responsibilities:

  • Customer invoicing, A/R, cash receipts, cash applications, and collections activities
  • Implement process improvement initiatives to increase accuracy and efficiency.
  • Implement and maintain a systematic approach for reconciling productivity data for invoice processing.
  • Ensure cash application accuracy including a reconciliation process for discrepancy resolution.
  • Communicate with customers to reduce past due receivable balances.
  • Review AR/WIP balances and escalate unresolved issues to A/R supervisor and operations team.
  • Report monthly revenue accruals to A/R supervisor and job cost accountant.

Qualifications:

  • Bachelors degree required (preference for area is study in accounting, finance or business)
  • Experience working with Excel pivot tables and v-look ups required
  • 3+ years of strong accounting and/or billing and invoicing experience required

This is a hybrid position. This person would be 2 days at home and 3 days in the office after training. Training could take up to 6 months.

Accountant

February 19, 2024
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Now hiring for an Indianapolis Accountant.

Responsibilities:

  • Customer invoicing, A/R, cash receipts, cash applications, and collections activities
  • Implement process improvement initiatives to increase accuracy and efficiency.
  • Implement and maintain a systematic approach for reconciling productivity data for invoice processing.
  • Ensure cash application accuracy including a reconciliation process for discrepancy resolution.
  • Communicate with customers to reduce past due receivable balances.
  • Review AR/WIP balances and escalate unresolved issues to A/R supervisor and operations team.
  • Report monthly revenue accruals to A/R supervisor and job cost accountant.

Qualifications:

  • Bachelors degree required (preference for area is study in accounting, finance or business)
  • Experience working with Excel pivot tables and v-look ups required
  • 3+ years of strong accounting and/or billing and invoicing experience required

This is a hybrid position. Once trained – this person would be 2 days at home, 3 days in the office. Training can take up to 6 months.

Collections Representative

February 12, 2024
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Now hiring for an Indianapolis Collections Representative.

Responsibilities:

  • Answer calls and make calls to members that are anywhere from 1 to 30 days late
  • Maintain member service and call quality standards while meeting call volume expectations
  • Update accounts
  • Take payments
  • Document accounts clearly and concisely
  • Obtain contact information from third parties

Qualifications:

  • A high school education or GED required
  • One year to three years of similar or related experience
  • Attention to detail
  • Customer Service skills

Recruiting Assistant

February 7, 2024
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Now hiring for an Indianapolis Recruiting Assistant.

Responsibilities:

  • Source and recruit candidates
  • Schedule and conduct interviews
  • Oversee onboarding process of new employees
  • Maintain job postings

Qualifications:

  • 2 years recruiting experience
  • Paycom experience preferred
  • Proficient in Microsoft Office Suite

Accounting Associate

February 7, 2024
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Now hiring for a Fishers Accounting Associate.

Responsibilities:

  • Perform customer invoicing, cash receipts, cash applications and collections
  • Ensure cash is applied accurately
  • Review AR balances and escalate unresolved issues
  • Communicate with customers regarding account status, obtain payments or identify their needs and develop resolution plans
  • Heavy data entry

Qualifications:

  • High school diploma or equivalent required, Bachelors degree in finance, accounting or business preferred
  • 3+ years of experience in accounting, invoicing and/or customer service
  • Proficient in Microsoft Office Suite – Excel specifically
  • Banking experience w/ balancing cash preferred

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