Executive Administrative Assistant

May 31, 2024
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Now hiring for a Carmel Executive Administrative Assistant.

Responsibilities:

  • Manage sensitive matters with high degree of confidentiality
  • Prepare presentations and reports
  • Arrange travel and accommodations
  • Perform calendaring, organize schedules and facilitate meetings
  • Correspond with board members via written and verbal communication
  • Plan and coordinate all events sponsored by the CEO
  • Manage special projects for various departments

Qualifications:

  • Bachelor’s degree required
  • 5+ years of experience supporting a C-suite executive required
  • Consideration may be given to those who have supported someone at a director level as well
  • Proficient in Microsoft Office Suite

This is a hybrid position.

Sr. Benefits Specialist

May 30, 2024
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Now hiring for an Indianapolis Sr. Benefits Specialist.

Responsibilities:

  • Gather documentation required for leaves of absence, FMLA, Workers’ Compensation, ADA leave, etc.
  • Submit documentation to and communicate with third party administrator
  • Track leaves and follow up as required with the employee and third party administrator
  • Partner with HR leadership and legal team to ensure compliance is met
  • Ensure Workers’ Compensation program is managed and compliant with OSHA and laws
  • Oversee the return to work process for employees coming back to work
  • Maintain accurate records of leave and accommodation requests that align with legal requirements and best practices

Qualifications:

  • Bachelor’s degree and 5+ years of experience in LOA, FMLA, ADA, and Workers’ Comp OR equivalent combination required
  • Experience using UKG preferred
  • High volume claim management experience highly preferred

This role is hybrid, 2 days in office.

Assistant Manager

May 29, 2024
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Now hiring for an Indianapolis Assistant Manager.

Responsibilities:

  • Recruit, hire, and train staff
  • Create and maintain employees schedule to ensure proper coverage
  • Monitor finances, including sales and expenses
  • Enforce food handling regulations and standards to increase guest safety
  • Complete paperwork for sales, inventory and reports regarding staff performance
  • Change and update menus for food ordering platforms
  • Ensure the facility is clean and well-kept to enhance customer experience

Qualifications:

  • Bachelor’s degree preferred
  • 5-7 years of restaurant experience with 3 years in general management required
  • Experience using a POS System and Open Table highly preferred
  • Flexibility to assist with private parties, promotions, and catering events required

This position is in office, Wednesday – Saturday.

Medical Front Desk Receptionist

May 28, 2024
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Now hiring for an Indianapolis Medical Front Desk Receptionist.

Responsibilities:

  • Answer phone calls and direct as needed
  • Greet patients upon arrival
  • Register patients for appointments
  • Accept co-pays
  • Navigate the electronic practice management software (i.e. medical records, patient management systems, scheduling systems).
  • Create files
  • Assist with sales
  • Collect insurance and payment information

Qualifications:

  • Experience working in a medical setting required
  • Familiarity with SRS and/or Allscripts preferred
  • Experience in prior authorization required
  • Must be familiar with various types of insurance plans
  • Knowledge of dermatology or aesthetics preferred
  • Proficient in Microsoft Office Suite
  • Minimum HS diploma required

This position is full-time and in office.

Accounts Payable Specialist

May 28, 2024
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Now hiring for an Indianapolis Accounts Payable Specialist.

Responsibilities:

  • Three-way matching
  • High volume data entry of approximately 200 invoices per day
  • Review and code invoices for approval in a timely manner
  • Maintain vendor documentation and W9 compliance
  • Audit bills and receipts from payment processing
  • Reconcile bank and vendor statements, research, and correct discrepancies
  • Process check runs, file, and invoice hardcopies

Qualifications:

  • Associate’s degree in Accounting or Finance required
  • Minimum of 3 years experience in Accounting or Finance required
  • Proficient in Microsoft Office Suite

This is an in office position.

Short-term Gig Work

May 28, 2024
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Now hiring for Indianapolis Gig Workers

Responsibilities:

  • Looking for contract work – 1 day here, 1 week there?
  • Quick opportunities to fill in gaps of employment
  • Perform clerical duties to help an office run smoothly and efficiently
  • Answering phone calls and emails, greeting and directing office visitors to designated meeting areas and building spreadsheets or presentations for leadership staff

Qualifications:

  • High attention to detail
  • Strong communication skills
  • Able to start something with short notice
  • Proficient in Microsoft Office Suite
  • High school diploma required

Billing Clerk

May 23, 2024
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Now hiring for an Indianapolis Billing Clerk

Responsibilities:

  • Monitor balance dues
  • Respond to inquiries regarding billing
  • Audit, invoice, and settle pay
  • Utilize data entry and navigating multiple systems to review invoices and billing documentation

Qualifications:

  • High school diploma or equivalent required
  • Billing experience required
  • Background in logistics preferred
  • Proficient in Microsoft Office Suite
  • Computer literate and proficient at typing

This is an in-office position.

Accounting Administrator

May 22, 2024
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Now hiring for an Indianapolis Accounting Administrator.

Responsibilities:

  • Record day-to-day financial transactions and complete posting process in Quickbooks
  • Enter data, maintain records and create reports and financial statements
  • Track and verify daily credit card and cash deposits
  • Accounts payable and receivable
  • Manage payroll process with outsourced payroll service provider and records payroll journal entries
  • Light office administration/human resource duties including manage health/business insurance, manage 401k and retirement accounts and employment files

Qualifications:

  • Experience with credit card receivables
  • Minimum 5+ years QuickBooks experience required
  • Bookkeeping experience
  • Strong attention to detail
  • Proficient in Microsoft Office Suite
  • Ability to self-manage, both time and responsibilities, so all work done with accuracy and on time

This is an in-office position.

Staff Accountant

May 21, 2024
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Now hiring for a Fishers Staff Accountant.

Responsibilities:

  • Prepares consolidated internal and external financial statements by gathering and analyzing information.
  • Maintains and balances an automated consolidation system by inputting data.
  • Analyzes information and options by developing spreadsheet reports.
  • Prepares general ledger entries by maintaining records and files as well as reconciling accounts.
  • Prepares payments by accruing expenses.
  • Develops and implements accounting procedures by analyzing current procedures.
  • Answers accounting and financial questions by researching and interpreting data.
  • Provides accounting support for mergers and acquisitions by reviewing financial information.

Qualifications:

  • Bachelor’s degree in Accounting or Finance required
  • 1-3 years of accounting experience required

This is a hybrid position after training.

Senior Accountant

May 21, 2024
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Now hiring for a Fishers Senior Accountant.

Responsibilities:

  • Compile and analyze accounting data daily.
  • Coordinate with accounting team and other departments.
  • Gather, interpret, and compile data to identify trends and/or abnormalities.
  • Perform journal entries to ensure transactions are captured and recorded accurately.
  • Reconcile general ledger accounts monthly.
  • Utilize company’s ERP system to identify reporting improvement capabilities.
  • Display willingness to adapt to changing demands from an accounting and business perspective.
  • Serve as key resource to Director of Accounting, CFO, and other members of the organization.

Qualifications:

  • 3+ years experience required
  • Bachelor’s degree in Accounting or Finance required
  • CPA highly preferred

This is a hybrid position after training.

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