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Executive Administrative Assistant

January 8, 2025
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Now hiring for a Carmel Executive Administrative Assistant.

Responsibilities:

  • Manages high-level responses to inquiries from external stakeholders and executive teams.
  • Serves as liaison to the Board and C-Suite to align priorities with strategic initiatives.
  • Oversees board material preparation and ensures seamless distribution for executive meetings.
  • Manages executive communications with discretion, ensuring continuous, direct updates to C-Suite on critical matters.
  • Develops executive-level presentations from complex concepts, ensuring clarity and impact.
  • Executes critical projects and strategic initiatives as assigned by C-Suite leaders.
  • Oversees complex scheduling, resolves conflicts, and manages travel for C-Suite.
  • Strategically manages executive time, coordinating priorities to optimize daily and travel agendas.

Qualifications:

  • Associates or Bachelors degrees, required
  • 10+ years of Executive Assistant experience supporting C-level executives, required
  • Previous experience in event planning, facilities management and vendor contracts and relationships, required
  • Must have prior experience working in a publicly traded company
  • Must have prior experience working with and supporting investors, board members and C-suite executives
  • Must be willing to have flexibility to be on-call outside regular workday, including events, weekends, holidays, and vacation time, and must be available by cell phone or email

This is an in-office position.

Medical Front Desk Receptionist

December 10, 2024
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Now hiring for an Indianapolis Medical Front Desk Receptionist.

Responsibilities:

  • Answer phone calls and direct as needed
  • Greet patients upon arrival
  • Register patients for appointments
  • Accept co-pays
  • Navigate the electronic practice management software (i.e. medical records, patient management systems, scheduling systems).
  • Create files
  • Assist with sales
  • Collect insurance and payment information

Qualifications:

  • Experience working in a medical setting required
  • Familiarity with SRS and/or Allscripts preferred
  • Experience in prior authorization required
  • Must be familiar with various types of insurance plans
  • Knowledge of dermatology or aesthetics preferred
  • Proficient in Microsoft Office Suite
  • Minimum HS diploma required

This position is full-time and in office.

Billing Clerk

December 3, 2024
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Now hiring for an Indianapolis Billing Clerk

Responsibilities:

  • Monitor balance dues
  • Respond to inquiries regarding billing
  • Audit, invoice, and settle pay
  • Utilize data entry and navigating multiple systems to review invoices and billing documentation

Qualifications:

  • High school diploma or equivalent required
  • Billing experience required
  • Background in logistics preferred
  • Proficient in Microsoft Office Suite
  • Computer literate and proficient at typing

This is an in-office position.

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