Billing Clerk

March 21, 2025

Now hiring for an Indianapolis Billing Clerk

Responsibilities:

Monitor balance dues
Respond to inquiries regarding billing
Audit, invoice, and settle pay
Utilize data entry and navigating multiple systems to review invoices and billing documentation

Qualifications:

High school diploma or equivalent required
Billing experience required
Background in logistics preferred
Proficient in Microsoft Office Suite
Computer literate and proficient at typing

This is an in-office position.

Executive Administrative Assistant

March 20, 2025

Now hiring for an Indianapolis Executive Administrative Assistant.

Responsibilities:

Support executive-level team members
Complete contracts and obtain necessary signatures
Coordinate and schedule domestic and international meetings
Process expense reports
Organize and maintain documents
Answer phone and correspondences via email
Coordinate domestic and international travel as needed

Qualifications:

2+ years of experience in administrative assistance required
Must be willing to work non-traditional hours – supporting executives across multiple time zones
Strong skills in communication (written and verbal) and problem-solving
Must have great time management skills and be able to meet a deadline
Must have high attention to detail and be a got-getter
Must be proficient in MS Office Suite

This role is hybrid – 4 days in the office and 1 day at home.

Accounts Payable Clerk

March 19, 2025

Now hiring for an Indianapolis Accounts Payable Clerk.

Responsibilities:

Audit and process carrier invoices
Reach out to carriers and factoring companies for paperwork
Research and resolve invoice discrepancies
Respond via email and phone calls regarding payment statuses
Reconcile unpaid invoices
Assist with operations and freight claims

Qualifications:

2+ years experience in Accounts Payable required
Associates degree required
Strong analytical skills
Profiecent in Microsoft Office Suite
Identify and solve problems/address issues quickly

This position is in office. This contract is anticipated to last 4 to 5 months.

HR Assistant

March 12, 2025

Now hiring for an Indianapolis HR Assistant.

Responsibilities:

Onboard over 2,000 employees in ADP
Create employee files
Process background checks
Call employees to collect documentation and ensure they receive their equipment

Qualifications:

An associate’s degree in HR, Business, or a related field is required
Experience in HR administration is highly preferred
Proficient in Microsoft Office
Must be able to work in a fast-paced environment and be a self-starter
Prior experience using ADP preferred

This position is hybrid.

Billing Specialist

March 11, 2025

Now hiring for an Indianapolis Billing Specialist

Responsibilities:

Organize electronic files
Match invoices with management systems
Handle daily billing
Ensure freight bills are delivered properly based on customer needs
Identify and verify different types of documentation and their priority

Qualifications:

High school diploma or equivalent required
1-3 years of billing experience required
Background in logistics preferred
Must have reliable transportation
Proficient in Microsoft Office Suite

This position is in the office. This contract is predicted to last 3 to 5 months.

Business Collections Clerk

March 7, 2025

Now hiring for an Indianapolis Business Collections Clerk.

Responsibilities:

Run reports on aged receivables on balances over 35 days
Contact past-due customers daily via phone or email to obtain payments
Research rejected invoices
Run and mail monthly statements to all customers
Mail notification letters to customers regarding overdue payments, duplicate payments, and open credits

Qualifications:

Must have a high school diploma or equivalent required
1-3 years of business collection experience required
Background in the trucking or shipping industry is a plus
Proficient in Excel
Ability to navigate multiple systems

This role is in the office.

Installation Scheduler

March 7, 2025

Now hiring for an Indianapolis Installation Scheduler.

Responsibilities:

Coordinate the scheduling of installations, repairs, and maintenance services according to customer requirements and technician availability.
Communicate with customers to confirm appointment times, provide service updates, and address any inquiries or concerns.
Collaborate closely with field technicians to ensure they have the necessary resources and information to complete their assignments efficiently.
Monitor job progress and address any issues or delays that may arise, implementing solutions to ensure timely completion.
Maintain accurate records of service calls, including customer information, job details, and technician notes.
Assist with inventory management and procurement of materials and equipment required for installations and service activities.
Provide administrative support to the installation and service team, including data entry, active project notation.

Qualifications:

High school diploma or equivalent; additional education or training in business administration or a related field is preferred.
Proven experience (1-2 years) in a coordination or administrative role, preferably in a service-oriented industry.
Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
Excellent communication skills, both verbal and written, with a customer-focused approach.
Proficiency in computer applications such as Microsoft Office suite and scheduling software.
Detail-oriented mindset with a commitment to accuracy and quality.
Adaptability and problem-solving abilities, with a proactive approach to addressing challenges.
Ability to work collaboratively in a team environment while also being self-motivated and capable of working independently.
Knowledge of installation and service processes, terminology, and industry standards is a plus.

This position is in-office.

Staff Accountant

March 5, 2025

Now hiring for an Indianapolis Staff Accountant.

Responsibilities:

Coordinate daily workflow amongst accounting department to ensure timely posting
of work
Assist with preparation of the Annual Budget, preparation of documents for auditors,
preparation of quarterly Call Report, preparation of CECL calculation & analysis
Work closely with all other Department Managers, Supervisory Committee Auditors,
State & Federal Examiners and any other authorized group providing information as
requested
Maintain Fixed Asset Database and Prepaid Database. Coordinates Fixed Assets in
Cooperate with various departments to ensure the timely processing of fixed asset
database
Coordinate testing of new processes, products, services, and systems as they relate to
all Accounting processes.
Responsible for Dealer Premiums, including creating the ACH file
Responsible for training/coaching and mentoring of Accounting Specialists on various
new systems, processes, and functions as they evolve or change in the department.
Contributes to the annual performance evaluation of the Accounting Specialists
Responsible for creating and updating content and ensuring compliance with procedures for
all assigned tasks & processes

Qualifications:

A Bachelor’s degree in Accounting or equivalent is preferred
A minimum of three years of Financial Institution bookkeeping, accounting, or payment
system processing experience and be familiar with Credit Union member account
processing is preferred
Has a strong desire and willingness to learn new technologies, processes, and industry
changes, systems, etc.
Has the ability to work well under pressure and handle multiple deadlines. Is able to
meet daily, monthly, quarterly, yearly, and other miscellaneous deadlines as required by
law, regulators, policy, and management direction.
Must be thoroughly knowledgeable of credit union accounting procedures and GAAP.
Proficient in the use of Microsoft Office products such as Excel & Word

Executive Assistant

March 4, 2025

Now hiring for an Indianapolis Executive Assistant.

Responsibilities:

Oversee and manage the VP’s schedule and calendar
Prepare meeting material and follow-up tasks
Maintain office files and personnel files
Order and maintain office supplies
Attend and take notes during meetings
Assist with coordinating and organizing events

Qualifications:

Bachelor’s degree or equivalent experience is preferred
2+ years of experience of administrative assistance is required
Proficiency in Microsoft Office
Ability to handle various tasks in a fast-paced environment while maintaining professionalism

This is a contract position predicted to last 1-2 months. This role is in office.

Accounting Coordinator

February 28, 2025

Now hiring for an Indianapolis Accounting Coordinator.

Responsibilities:

Enter invoices in the accounting system for payments
Coordinate with vendors regarding invoicing and payment inquiries and discrepancies
Process check runs, once approved by the Accounting Manager
Compile and enter credit card charges in the accounting system
Reconcile receipts received to changes on CC invoices
Prepare summaries of cash receipts and deposit incoming payments into the bank
Prepare monthly billing to schools for specialty services provided for both IN and MO campuses
Review monthly mileage and contractor reports and cross reference with EI Hub for accuracy
Process online submissions for state reimbursements
Verify billing reports balance with accounting software
Assist with open invoice follow-up

Qualifications:

Bachelor’s degree in Accounting, Finance, or a related field is heavily preferred
1-3 of accounting experience required
Strong attention to detail and accuracy
Experience with nonprofit accounting is preferred
Knowledge of nonprofit financial compliance
Ability to read and interpret financial documents (invoices, billing statements, payments).
Highly proficient in the use of MS Office, Excel, Word, and Outlook
Experience with Financial Edge software is a plus

This role is in the office, 8:30am – 4:30pm.