Administrative Assistant

November 7, 2025

Now hiring for an Indianapolis Administrative Assistant.

Responsibilities:

Manage calendars, schedule meetings, and coordinate appointments.
Prepare correspondence, reports, and presentations.
Handle phone calls, emails, and visitor communication.
Organize and maintain files, records, and office documentation.
Assist with travel arrangements and itineraries.
Support project coordination and track deadlines.
Process expense reports and basic purchasing tasks.
Provide general support to leadership and team members.

Qualifications:

Strong proficiency in Microsoft Office Suite.
Excellent organization and time management skills.
Clear, professional verbal and written communication.
Ability to handle sensitive information with discretion.
Experience managing calendars and coordinating logistics.
High School Diploma required. Associate degree preferred.
Prior administrative assistant or office support experience strongly preferred.

This position is in office.

Customer Service Representative

November 7, 2025

Now hiring for an Indianapolis Customer Service Representative.

Responsibilities:

Resolve customer inquiries and concerns via email in a timely and accurate manner.
Maintain and organize customer communication portals and internal tracking databases.
Meet or exceed daily customer interaction goals set by the manager.
Partner with internal departments to distribute communications to stores and customers.
Support all company policies, procedures, and guidelines.
Maintain excellent attendance and adhere to work schedules.
Perform additional duties as assigned.

Qualifications:

High school diploma required.
Minimum of 2 years of customer service or customer care experience.
Proficient in Microsoft Office; experience with CRM platforms (Salesforce, HubSpot, Zendesk, Zoho, etc.) preferred.
Strong written and verbal communication skills.
Organized, analytical, self-starter with ability to prioritize and work independently.
Comfortable problem-solving and “running toward the fire” when issues arise.
Solid typing skills; efficiency in using keyboards expected.

This position is in office.

Short-term Gig Work

November 7, 2025

Now hiring for Indianapolis Gig Workers.

Responsibilities:

Looking for contract work – 1 day here, 1 week there?
Quick opportunities to fill in gaps of employment
Perform clerical duties to help an office run smoothly and efficiently
Answering phone calls and emails, greeting and directing office visitors to designated meeting areas and building spreadsheets or presentations for leadership staff

Qualifications:

High attention to detail
Strong communication skills
Able to start something with short notice
Proficient in Microsoft Office Suite
High school diploma required

Receptionist

November 7, 2025

Now hiring for an Indianapolis Receptionist.

Responsibilities:

Answer and direct phone calls
Greet people as they come into the office
Scanning, filing, and faxing
Sort and distribute mail
Restock office supplies and order them as needed
Update the calendar with meeting information
Set up workstations for new employees
Maintain client folders and documentation

Qualifications:

High School Diploma or equivalent required
Proficient in Microsoft Office Suite
Experience in an office environment required
Highly organized
Professional and customer service-minded
Ability to lift 15-20 lbs required

This position is in office.

Clerical Support Associate

November 7, 2025

Now hiring for an Indianapolis Clerical Support Associate.

Responsibilities:

Provide administrative support including filing, scanning, and data entry.
Answer phones, route messages, and greet visitors as needed.
Prepare, organize, and maintain documents and records.
Schedule meetings and coordinate basic logistics.
Assist with incoming and outgoing mail.
Update databases and track information accurately.
Support team members with routine tasks and project coordination.
Maintain office supplies and handle simple purchasing requests.

Qualifications:

2+ years of clerical experience preferred
High school diploma or GED required
Proficient in Microsoft Office Suite

This position is in-office.

Accounts Payable Specialist

November 7, 2025

Now hiring for an Indianapolis Accounts Payable Specialist.

Responsibilities:

Receive, process, and reconcile invoices
Prepare vouchers
Charge expenses to accounts and cost centers
Obtain necessary approvals for invoice processing
Reconcile monthly statements
Maintain communication with vendors and act as the point of contact for questions
Prepare journal vouchers and reclassifications

Qualifications:

Experience with AP processes and high-volume invoice handling.
Strong attention to detail and accuracy in data entry.
Solid understanding of basic accounting principles.
Ability to manage deadlines and prioritize tasks.
High School Diploma required. Associate degree or accounting coursework preferred.
Strong Excel skills, especially sorting, filtering, and basic formulas.

This position is in office.

Bookkeeper

November 7, 2025

Now hiring for an Indianapolis Bookkeeper.

Responsibilities:

Maintain accurate financial records including accounts payable, accounts receivable, and general ledger entries.
Reconcile bank statements and credit card statements.
Process invoices, payments, and receipts.
Prepare basic financial reports for leadership.
Manage payroll data entry and coordinate with payroll providers.
Monitor cash flow and flag discrepancies.
Assist with month end close tasks.
Organize and maintain financial documents for audits and tax preparation.

Qualifications:

Must have 1-2 years or more of experience reconciling bank accounts, balancing statements, processing AP/AR invoices and auditing accounting filesSolid understanding of basic accounting principles and financial recordkeeping.
Experience in accounts payable and accounts receivable.
Accurate data entry skills and strong attention to detail.
Ability to work independently and handle sensitive financial information.
High School Diploma required. Associate degree or bookkeeping certificate often preferred.
Competence in Excel, including formulas and spreadsheet organization.

This position is in office.

Senior Payroll Administrator

November 7, 2025

Now hiring for an Indianapolis Senior Payroll Administrator.

Responsibilities:

Process full-cycle weekly and bi-weekly payroll for more than 2,000 exempt and non-exempt employees.
Manage garnishments, deductions, bonuses, retro pay, and manual checks.
Collect and verify banking information and initiate direct deposits.
Review and audit payroll reports for accuracy, including hours, PTO, taxes, and benefit deductions.
Reconcile payroll accounts and ensure correct general ledger coding in partnership with Finance.
Support internal and external audits.
Partner with HR on onboarding, terminations, benefits, and timekeeping questions.
Respond to employee inquiries on pay, deductions, PTO, and taxes.
Maintain payroll procedures, compliance standards, and confidentiality.
Assist with annual and ad hoc compensation planning and payroll adjustments.

Qualifications:

At least 3 years of payroll administration experience.
Experience with Paylocity or a similar payroll platform.
Advanced Excel skills.
Bachelor’s degree preferred.
Strong knowledge of multi-state payroll, wage and hour laws, and payroll tax regulations.
High attention to detail and accuracy.
Ability to take initiative, learn quickly, and work independently.
Strong communication and customer service skills.ence working with a manufacturing company and/or CEBS designation (or progress) a plus

This position is in office, Monday- Friday 8a-5p

Business Collections Clerk

November 7, 2025

Now hiring for an Indianapolis Business Collections Clerk.

Responsibilities:

Run reports on aged receivables on balances
Contact past-due customers daily via phone or email to obtain payments
Research rejected invoices
Run and mail monthly statements to all customers
Mail notification letters to customers regarding overdue payments, duplicate payments, and open credits

Qualifications:

High School Diploma or equivalent required
1-3 years of business collection experience required
Background in the trucking or shipping industry is a plus
Proficient in Excel
Ability to navigate multiple systems

This position is in office.

Accounts Receivable Specialist

October 31, 2025

Now hiring for an Indianapolis Accounts Receivable Specialist.

Responsibilities:

Communicate directly with customers and internal departments to resolve issues and maintain strong relationships.
Develop and maintain connections with customer accounts payable teams.
Prepare and send invoices accurately and on time.
Post cash applications and manage collections efficiently.
Perform account reconciliations and review customer credit applications.
Assist with light office duties such as mail, filing, and phones.
Create reports and summaries for management to inform decision-making.
Obtain certificates of insurance as requested.

Qualifications:

2–3 years of experience in accounts receivable.
Well-organized, detail-oriented, and self-motivated.
Excellent written and verbal communication skills.
Strong customer service skills to interact professionally with internal and external stakeholders.
Ability to multi-task, manage time effectively, and work collaboratively.
Proficiency in Microsoft Office; familiarity with integrated accounting systems is a plus.
Outgoing, focused, and reliable personality.

This position is in the office, Monday- Friday 8a-4:30 (30-minute lunch)

This temporary position is scheduled to last six (6) months.