Administrative Assistant

April 25, 2025
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Now hiring for an Indianapolis Administrative Assistant.

Responsibilities:

  • Maintain client information and communicate with them regarding their needs
  • Manage incoming shipments and schedule deliveries
  • Greet visitors and direct them appropriately
  • Answer incoming calls and transfer to the correct department
  • Schedule meetings and maintain calendars
  • Order and maintain office supplies
  • Enter Accounts Payable invoices into QuickBooks

Qualifications:

  • 1+ years of experience in an Administrative/Office support role required
  • High School Diploma or equivalent required
  • Experience with invoicing is a plus
  • Strong organizational and multi-tasking skills in a fast-paced environment
  • Proficient in Microsoft Office

This position is in office.

HR Assistant

April 25, 2025
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Now hiring for an Elkhart, IN HR Assistant.

Responsibilities:

  • Manage database of employee records and personal information
  • Review emails to pull important data to download into Image Now
  • Rename documents and save them to the appropriate files
  • Audit I-9s, offer letters, and employee information
  • Input new hire documents and download into database

Qualifications:

  • High School Diploma or equivalent required
  • Experience in HR administration or assistance required
  • Proficient in Microsoft Office
  • Must be a self-starter
  • Must know how to scan and fax documents

This position is in the office; the candidate MUST reside in the South Bend, IN area, as there will be an on-site presence in Elkhart, IN, or South Bend, IN.

Contract Recruiter

April 24, 2025
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Now hiring for an Indianapolis Contract Recruiter.

Responsibilities:

  • Collaborate with hiring managers for staffing needs
  • Interview qualified applicants and move them through the interviewing process
  • Utilize job platforms to source qualified candidates
  • Post new jobs
  • Update job descriptions as needed

Qualifications:

  • Bachelor’s Degree in Business, HR, or related field required
  • SHRM certification preferred
  • 1+ years of experience in recruiting or talent acquisition required
  • Proficient in Microsoft Office
  • Ability to learn new systems and software quickly

This role is remote, but MUST reside in the Indianapolis area. This contract is anticipated to last till November 2025.

Business Collections Specialist

April 24, 2025
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Now hiring for a Brownsburg, IN Business Collections Specialist.

Responsibilities:

  • Take inbound calls and respond to emails regarding past due balances
  • Maintain and record collection information on customer accounts
  • Collect payments via credit card, phone, or email
  • Complete monthly AR reports
  • Reconcile account balances and account analysis

Qualifications:

  • Bachelor’s Degree in Accounting or related field preferred
  • 1-3 years of business collection experience is required
  • Experience using Oracle is a plus
  • Proficient in Excel required
  • Ability to navigate multiple systems

This position is in office.

Business Collections Clerk

April 24, 2025
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Now hiring for an Indianapolis Business Collections Clerk.

Responsibilities:

  • Run reports on aged receivables on balances over 35 days
  • Contact past-due customers daily via phone or email to obtain payments
  • Research rejected invoices
  • Run and mail monthly statements to all customers
  • Mail notification letters to customers regarding overdue payments, duplicate payments, and open credits

Qualifications:

  • Must have a high school diploma or equivalent required
  • 1-3 years of business collection experience required
  • Background in the trucking or shipping industry is a plus
  • Proficient in Excel
  • Ability to navigate multiple systems

This position is in office.

Manager of HR Operations & Strategy

April 22, 2025
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Now hiring for a South Bend Manager of HR Operations & Strategy.

Responsibilities:

  • Collaborate with the leadership team across the organization
  • Work with experts from different HR departments to lead initiatives such as hiring, training, compensation, and benefits
  • Ensure staff have the resources and support needed
  • Partner with business leaders to understand priorities and needs to develop strategic solutions that align with company goals
  • Design and implement processes to enhance the overall employee experience
  • Lead the implementation of any new technologies
  • Develop and deliver training materials

Qualifications:

  • Bachelor’s degree in HR, Business Administration, or a related field required
  • Experience in a strategic and consultative HR model required
  • 5+ years of experience in HR operations or Shared Services required
  • Experience in healthcare, shared services, or COE environments is a plus
  • SPHR or SHRM certification is a plus
  • Proficiency with PeopleSoft and/or ServiceNow is helpful but not required

Location & Travel:

  • This position is in the office; the candidate MUST reside in the South Bend, IN area, as there will be an on-site presence in Elkhart, IN, or South Bend, IN.

Labor Relations Associate

April 22, 2025
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Now hiring for a South Bend Labor Relations Associate.

Responsibilities:

  • Be the first point of contact for employees regarding employee relations issues
  • Investigate reports and provide guidance that aligns with policies and procedures
  • Collaborate with managers to implement accommodations for employees and maintain those records for employees
  • Monitor trends and provide insight to leadership and areas for improvement that align with company goals
  • Ensure compliance with applicable laws

Qualifications:

  • Bachelor’s degree in HR, Business Administration, or a related field highly preferred
  • 3-5+ years of experience in employee relations with a focus on conflict resolution and performance management required
  • Background in a large or multi-location company preferred
  • Experience in healthcare, shared services, or COE environments is a plus
  • SPHR certification is a plus
  • Proficiency with PeopleSoft and/or ServiceNow is helpful but not required

Location & Travel:

  • Although this position is remote, the candidate MUST reside in the South Bend, IN area, as there will be frequent on-site presence in Kalamazoo, MI, Three Rivers, MI, and South Bend, IN.
  • Must be able to travel quickly when needed for negotiations, investigations, or high-priority issues.

Part-time Office Admin

April 22, 2025
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Now hiring for an Indianapolis Part-time Office Admin.

Responsibilities:

  • Maintain documentation by filing, copying, and scanning
  • Distribute mail throughout the office
  • Assist with printing and coding invoices
  • Stock the kitchen items
  • Maintain the cleanliness of the office
  • Help plan company events
  • Coordinate and book travel arrangements
  • Be a backup to the receptionist when they are absent

Qualifications:

  • Must be organized and a self-starter
  • High School Diploma or equivalent required
  • 2+ years of experience in office administration required
  • Microsoft Office Suite experience required

This position is in office, Monday, Tuesday, Wednesday, and Friday from 10 am-4pm.

Billing Manager

April 18, 2025
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Now hiring for a Fishers, IN Billing Manager.

Responsibilities:

  • Oversee client contracts for assignments and ensure invoicing is processed accordingly
  • Collaborate with internal and external staff to troubleshoot invoice issues
  • Supervise the submission of invoices through third-party software and invoicing systems
  • Review and oversee audits, research, and corrections of invoices
  • Maintain client contracts and guidelines
  • Assist with non-accounting-related tasks during peak seasons
  • Supervise a team of 4 employees, including overseeing performance, invoice processing, and tasks completed
  • Ensure all invoices are complete within payroll and month-end deadlines

Qualifications:

  • Bachelor’s degree or up to 8 years of related experience required
  • Proficient in Excel, including VLOOKUPs, Pivot Tables, and COUNTIFs required
  • Experience in managing a team required
  • Ability to multitask in a fast-paced environment

This role is in the office.

Part-time Office Assistant

April 17, 2025
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Now hiring for an Indianapolis Part-time Office Assistant

Responsibilities:

  • Answer incoming calls and transfer to the appropriate party
  • Coordinate catering and weekly carry-out orders
  • Draft Proposals using internal software
  • Maintain and update customer files
  • Order office supplies and maintain inventory
  • Create and maintain tracking in Excel spreadsheets

Qualifications:

  • 2+ years of experience in an Administrative/Office support role required
  • Background in customer service preferred
  • High School Diploma or equivalent required
  • Must be adaptable to an ever-changing environment
  • Experience with social media platforms preferred
  • Strong organizational and multi-tasking skills in a fast-paced environment
  • Proficient in Microsoft Office

This position is in office and would be 25 hours a week.

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