Executive Administrative Assistant

October 30, 2024

Now hiring for a Carmel Executive Administrative Assistant.

Responsibilities:

Manages high-level responses to inquiries from external stakeholders and executive teams.
Serves as liaison to the Board and C-Suite to align priorities with strategic initiatives.
Oversees board material preparation and ensures seamless distribution for executive meetings.
Manages executive communications with discretion, ensuring continuous, direct updates to C-Suite on critical matters.
Develops executive-level presentations from complex concepts, ensuring clarity and impact.
Executes critical projects and strategic initiatives as assigned by C-Suite leaders.
Oversees complex scheduling, resolves conflicts, and manages travel for C-Suite.
Strategically manages executive time, coordinating priorities to optimize daily and travel agendas.

Qualifications:

Associates or Bachelors degrees, required
10+ years of Executive Assistant experience supporting C-level executives, required
Previous experience in event planning, facilities management and vendor contracts and relationships, required
Must have prior experience working in a publicly traded company
Must have prior experience working with and supporting investors, board members and C-suite executives
Must be willing to have flexibility to be on-call outside regular workday, including events, weekends, holidays, and vacation time, and must be available by cell phone or email

This is an in-office position.

Intake Coordinator

October 15, 2024

Now hiring for an Indianapolis Intake Coordinator.

Responsibilities:

Conduct intake assessments to determine caregiver needs, programming, resources, and support needed
Perform an eligibility screening to determine care criteria for public-funded programs
Prepare, develop, maintain, and distribute reports, publications, and resources for caregivers
Maintain and complete required client documentation for program requirements
Develop and maintain relationships with area organizations, community resources, and providers

Qualifications:

Bachelor’s degree in related field with 1 year of experience in healthcare services required
Experience in case management or delivering healthcare/social services required

This position is in office.

Payroll Tax Associate

October 15, 2024

Now hiring for a Fishers Payroll Tax Associate.

Responsibilities:

Input and audit taxes for local, state, and federal forms
File local, state, and federal payroll tax returns
Calculate and report tax liabilities
Set up new employer tax accounts with local, state, and federal agencies
Prepare and distribute annual tax forms for W-2
Calculate and file tax amendments
Oversee a variety of payroll and 1099 process activities

Qualifications:

Experience submitting state, local, and federal taxes
Experience with W-2 and 1099 taxes is required
Experience processing high-volume payroll
Ability to multi-task in a fast-paced environment
High School Diploma required
Bachelor’s degree is preferred

This position is in-office.

Accounting Clerk

October 6, 2024

Now hiring for an Indianapolis Accounting Clerk.

Responsibilities:

Prepare and process invoices, bills, and payments
Processing checks; issuing stop payments
Reconcile bank statements and monitor cash flow
Uploading copies of claims to files
Prepare financial reports and statements
Resolve any accounting discrepancies
Print checks daily and match them to the invoice
Process positive pay uploads
Assist with audit requests and inquiries

Qualifications:

Bachelor’s degree in Accounting or a related field preferred
Proficient in Microsoft Office Suite
Microsoft Excel – vlookups and pivot tables
Strong attention to detail

This is an in-office position.

Medical Billing Representative

October 4, 2024

Now hiring for an Indianapolis Medical Billing Representative

Responsibilities:

Process outstanding AR claims from payors
Determine accounts to be sent to collections
Maintain payor files, information, and fee schedules
Prepare appeals as necessary
Follow up on all accounts including with insurance companies
Ensure timely billing of accounts in the appropriate form
Respond to inquiries from insurance companies, patients, and other billing-related calls

Qualifications:

High School diploma or equivalent required
General knowledge of CPT and ICD codes required
2+ years of experience in a medical office setting preferred
Medical billing system experience required
Experience with SIS or Advantix preferred

This position is in office.

Patient Support Specialist

October 1, 2024

Now hiring for an Indianapolis Patient Support Specialist.

Responsibilities:

Communicate with patients to understand their needs and gather medical provider information
Provide updates to patients, healthcare providers, assistance programs, and the team
Input information and documentation into the database
Manage cases in a timely manner
Act as a liaison between healthcare providers and patients

Qualifications:

High school diploma or GED required
Experience with medical customer service highly preferred
Previous experience using Salesforce preferred but not required
Proficient in Microsoft Office Suite

This is an in-office position.

Contract Clerical Support Clerk

October 1, 2024

Now hiring for a Fishers Contract Clerical Support clerk.

Responsibilities:

Folding and stuffing envelopes
Pulling files from FileTrac (computer software system)
Matching check details to settlement letters/invoice details
Other responsibilities as assigned

Qualifications:

Computer proficiency is required
Strong attention to detail is required
Proficient in Microsoft Office Suite
Ability to multitask

This position is in office.

Clerical Support Associate

October 1, 2024

Now hiring for an Indianapolis Clerical Support Associate.

Responsibilities:

Fold letters and checks placing them in envelopes to be mailed out
Data entry in various applications
Match check details to settlement letters
Respond to email inquiries from various bank portals and share with the operations team

Qualifications:

2+ years of clerical experience preferred
High school diploma or GED required
Proficient in Microsoft Office Suite

This position is in-office.

Office Admin

September 28, 2024

Now hiring for an Indianapolis Office Admin.

Responsibilities:

Organize and file invoices to the proper account manager to bill clients
Review reports and ensure the information is accurate and collaborate with the customer service department as needed
Maintain email inboxes and save any important PDFs or files
Answer phones for a multi-line system and provide support and transfer as needed
Set up new customer service agreements
Review and update open work order reports

Qualifications:

Must be organized and a self-starter
High School Diploma or equivalent required
2+ years of experience in office administration preferred
Microsoft Office Suite experience required
Ability to handle multiple tasks at the same time and maintain organization
Must be able to handle confidential information

This is an in-office position, M-F, 8-5

Administrative Assistant

September 16, 2024

Now hiring for an Indianapolis Administrative Assistant.

Responsibilities:

Correspond with customers via email, phone, and text regarding inquiries or issues
Take care of all steps for excavation jobs and keep track of what has been completed
Rent equipment for various projects and track when they are returned
Call for inspections
Schedule jobs for online customers
Support the office and staff with miscellaneous tasks as needed

Qualifications:

1-2 years of Administrative Assistant or Front Office experience is highly preferred
High school diploma required
Proficient in Microsoft Office Suite
Collaborative, positive, and professional attitude
Attention to detail

This is an in-office position