Contract Executive Administrative Assistant

Now hiring for an Indianapolis Contract Executive Administrative Assistant.

Responsibilities:

• Provide high-level executive support to the COO, including managing communications and correspondence.
• Prepare agendas, take minutes, and follow up on action items from meetings.
• Create PowerPoint presentations and pull reports as needed for internal and external use.
• Coordinate with vendors for orders, building maintenance, and other operational needs.
• Maintain awareness of office activities and keep the COO informed of important matters.
• Support the COO’s initiatives efficiently, professionally, and proactively without assuming decisions or priorities.
• Assist with miscellaneous administrative tasks to ensure smooth office operations.

Qualifications:

• Bachelor’s degree or equivalent educational background.
• Experience in an executive support or administrative capacity.
• Strong proficiency in Microsoft Office, particularly PowerPoint.
• Highly professional, articulate, and able to engage effectively with staff, constituents, and vendors.
• Nimble, adaptable, and able to efficiently prioritize and complete tasks.
• Positive attitude with strong energy, professionalism, and ability to take direction from a high-demand executive.
• Punctual, reliable, and detail-oriented, with a proactive approach to keeping leadership informed.

This is a contract position expected to last 10 weeks.

This position is remote on Wednesdays and Thursdays, and in office on Mondays, Tuesdays, and Fridays. Hours are 8a-4:30p.