Executive Administrative Assistant

  • Carmel
  • Direct Hire
Posted 6 days ago

Now hiring for a Carmel Executive Administrative Assistant.

Responsibilities:

  • Manages high-level responses to inquiries from external stakeholders and executive teams.
  • Serves as liaison to the Board and C-Suite to align priorities with strategic initiatives.
  • Oversees board material preparation and ensures seamless distribution for executive meetings.
  • Manages executive communications with discretion, ensuring continuous, direct updates to C-Suite on critical matters.
  • Develops executive-level presentations from complex concepts, ensuring clarity and impact.
  • Executes critical projects and strategic initiatives as assigned by C-Suite leaders.
  • Oversees complex scheduling, resolves conflicts, and manages travel for C-Suite.
  • Strategically manages executive time, coordinating priorities to optimize daily and travel agendas.

Qualifications:

  • Associates or Bachelors degrees, required
  • 10+ years of Executive Assistant experience supporting C-level executives, required
  • Previous experience in event planning, facilities management and vendor contracts and relationships, required
  • Must have prior experience working in a publicly traded company
  • Must have prior experience working with and supporting investors, board members and C-suite executives
  • Must be willing to have flexibility to be on-call outside regular workday, including events, weekends, holidays, and vacation time, and must be available by cell phone or email

This is an in-office position.

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