Administrative Assistant

April 25, 2025

Now hiring for an Indianapolis Administrative Assistant.

Responsibilities:

Maintain client information and communicate with them regarding their needs
Manage incoming shipments and schedule deliveries
Greet visitors and direct them appropriately
Answer incoming calls and transfer to the correct department
Schedule meetings and maintain calendars
Order and maintain office supplies
Enter Accounts Payable invoices into QuickBooks

Qualifications:

1+ years of experience in an Administrative/Office support role required
High School Diploma or equivalent required
Experience with invoicing is a plus
Strong organizational and multi-tasking skills in a fast-paced environment
Proficient in Microsoft Office

This position is in office.

HR Assistant

April 25, 2025

Now hiring for an Elkhart, IN HR Assistant.

Responsibilities:

Manage database of employee records and personal information
Review emails to pull important data to download into Image Now
Rename documents and save them to the appropriate files
Audit I-9s, offer letters, and employee information
Input new hire documents and download into database

Qualifications:

High School Diploma or equivalent required
Experience in HR administration or assistance required
Proficient in Microsoft Office
Must be a self-starter
Must know how to scan and fax documents

This position is in the office; the candidate MUST reside in the South Bend, IN area, as there will be an on-site presence in Elkhart, IN, or South Bend, IN.

Business Collections Specialist

April 24, 2025

Now hiring for a Brownsburg, IN Business Collections Specialist.

Responsibilities:

Take inbound calls and respond to emails regarding past due balances
Maintain and record collection information on customer accounts
Collect payments via credit card, phone, or email
Complete monthly AR reports
Reconcile account balances and account analysis

Qualifications:

Bachelor’s Degree in Accounting or related field preferred
1-3 years of business collection experience is required
Experience using Oracle is a plus
Proficient in Excel required
Ability to navigate multiple systems

This position is in office.

Business Collections Clerk

April 24, 2025

Now hiring for an Indianapolis Business Collections Clerk.

Responsibilities:

Run reports on aged receivables on balances over 35 days
Contact past-due customers daily via phone or email to obtain payments
Research rejected invoices
Run and mail monthly statements to all customers
Mail notification letters to customers regarding overdue payments, duplicate payments, and open credits

Qualifications:

Must have a high school diploma or equivalent required
1-3 years of business collection experience required
Background in the trucking or shipping industry is a plus
Proficient in Excel
Ability to navigate multiple systems

This position is in office.

Manager of HR Operations & Strategy

April 22, 2025

Now hiring for a South Bend Manager of HR Operations & Strategy.

Responsibilities:

Collaborate with the leadership team across the organization
Work with experts from different HR departments to lead initiatives such as hiring, training, compensation, and benefits
Ensure staff have the resources and support needed
Partner with business leaders to understand priorities and needs to develop strategic solutions that align with company goals
Design and implement processes to enhance the overall employee experience
Lead the implementation of any new technologies
Develop and deliver training materials

Qualifications:

Bachelor’s degree in HR, Business Administration, or a related field required
Experience in a strategic and consultative HR model required
5+ years of experience in HR operations or Shared Services required
Experience in healthcare, shared services, or COE environments is a plus
SPHR or SHRM certification is a plus
Proficiency with PeopleSoft and/or ServiceNow is helpful but not required

Location & Travel:

This position is in the office; the candidate MUST reside in the South Bend, IN area, as there will be an on-site presence in Elkhart, IN, or South Bend, IN.

Labor Relations Associate

April 22, 2025

Now hiring for a South Bend Labor Relations Associate.

Responsibilities:

Be the first point of contact for employees regarding employee relations issues
Investigate reports and provide guidance that aligns with policies and procedures
Collaborate with managers to implement accommodations for employees and maintain those records for employees
Monitor trends and provide insight to leadership and areas for improvement that align with company goals
Ensure compliance with applicable laws

Qualifications:

Bachelor’s degree in HR, Business Administration, or a related field highly preferred
3-5+ years of experience in employee relations with a focus on conflict resolution and performance management required
Background in a large or multi-location company preferred
Experience in healthcare, shared services, or COE environments is a plus
SPHR certification is a plus
Proficiency with PeopleSoft and/or ServiceNow is helpful but not required

Location & Travel:

Although this position is remote, the candidate MUST reside in the South Bend, IN area, as there will be frequent on-site presence in Kalamazoo, MI, Three Rivers, MI, and South Bend, IN.
Must be able to travel quickly when needed for negotiations, investigations, or high-priority issues.

Part-time Office Admin

April 22, 2025

Now hiring for an Indianapolis Part-time Office Admin.

Responsibilities:

Maintain documentation by filing, copying, and scanning
Distribute mail throughout the office
Assist with printing and coding invoices
Stock the kitchen items
Maintain the cleanliness of the office
Help plan company events
Coordinate and book travel arrangements
Be a backup to the receptionist when they are absent

Qualifications:

Must be organized and a self-starter
High School Diploma or equivalent required
2+ years of experience in office administration required
Microsoft Office Suite experience required

This position is in office, Monday, Tuesday, Wednesday, and Friday from 10 am-4pm.

Billing Manager

April 18, 2025

Now hiring for a Fishers, IN Billing Manager.

Responsibilities:

Oversee client contracts for assignments and ensure invoicing is processed accordingly
Collaborate with internal and external staff to troubleshoot invoice issues
Supervise the submission of invoices through third-party software and invoicing systems
Review and oversee audits, research, and corrections of invoices
Maintain client contracts and guidelines
Assist with non-accounting-related tasks during peak seasons
Supervise a team of 4 employees, including overseeing performance, invoice processing, and tasks completed
Ensure all invoices are complete within payroll and month-end deadlines

Qualifications:

Bachelor’s degree or up to 8 years of related experience required
Proficient in Excel, including VLOOKUPs, Pivot Tables, and COUNTIFs required
Experience in managing a team required
Ability to multitask in a fast-paced environment

This role is in the office.

Part-time Office Assistant

April 17, 2025

Now hiring for an Indianapolis Part-time Office Assistant

Responsibilities:

Answer incoming calls and transfer to the appropriate party
Coordinate catering and weekly carry-out orders
Draft Proposals using internal software
Maintain and update customer files
Order office supplies and maintain inventory
Create and maintain tracking in Excel spreadsheets

Qualifications:

2+ years of experience in an Administrative/Office support role required
Background in customer service preferred
High School Diploma or equivalent required
Must be adaptable to an ever-changing environment
Experience with social media platforms preferred
Strong organizational and multi-tasking skills in a fast-paced environment
Proficient in Microsoft Office

This position is in office and would be 25 hours a week.

Billing Clerk

April 17, 2025

Now hiring for an Indianapolis Billing Clerk.

Responsibilities:

Monitor balance dues
Respond to inquiries regarding billing
Audit, invoice, and settle pay
Utilize data entry and navigating multiple systems to review invoices and billing documentation

Qualifications:

High school diploma or equivalent required
Billing experience required
Background in logistics preferred
Proficient in Microsoft Office Suite
Computer literate and proficient at typing

This position is in office.