Administrative Assistant

April 25, 2025
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Now hiring for an Indianapolis Administrative Assistant.

Responsibilities:

  • Maintain client information and communicate with them regarding their needs
  • Manage incoming shipments and schedule deliveries
  • Greet visitors and direct them appropriately
  • Answer incoming calls and transfer to the correct department
  • Schedule meetings and maintain calendars
  • Order and maintain office supplies
  • Enter Accounts Payable invoices into QuickBooks

Qualifications:

  • 1+ years of experience in an Administrative/Office support role required
  • High School Diploma or equivalent required
  • Experience with invoicing is a plus
  • Strong organizational and multi-tasking skills in a fast-paced environment
  • Proficient in Microsoft Office

This position is in office.

HR Assistant

April 25, 2025
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Now hiring for an Elkhart, IN HR Assistant.

Responsibilities:

  • Manage database of employee records and personal information
  • Review emails to pull important data to download into Image Now
  • Rename documents and save them to the appropriate files
  • Audit I-9s, offer letters, and employee information
  • Input new hire documents and download into database

Qualifications:

  • High School Diploma or equivalent required
  • Experience in HR administration or assistance required
  • Proficient in Microsoft Office
  • Must be a self-starter
  • Must know how to scan and fax documents

This position is in the office; the candidate MUST reside in the South Bend, IN area, as there will be an on-site presence in Elkhart, IN, or South Bend, IN.

Business Collections Specialist

April 24, 2025
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Now hiring for a Brownsburg, IN Business Collections Specialist.

Responsibilities:

  • Take inbound calls and respond to emails regarding past due balances
  • Maintain and record collection information on customer accounts
  • Collect payments via credit card, phone, or email
  • Complete monthly AR reports
  • Reconcile account balances and account analysis

Qualifications:

  • Bachelor’s Degree in Accounting or related field preferred
  • 1-3 years of business collection experience is required
  • Experience using Oracle is a plus
  • Proficient in Excel required
  • Ability to navigate multiple systems

This position is in office.

Business Collections Clerk

April 24, 2025
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Now hiring for an Indianapolis Business Collections Clerk.

Responsibilities:

  • Run reports on aged receivables on balances over 35 days
  • Contact past-due customers daily via phone or email to obtain payments
  • Research rejected invoices
  • Run and mail monthly statements to all customers
  • Mail notification letters to customers regarding overdue payments, duplicate payments, and open credits

Qualifications:

  • Must have a high school diploma or equivalent required
  • 1-3 years of business collection experience required
  • Background in the trucking or shipping industry is a plus
  • Proficient in Excel
  • Ability to navigate multiple systems

This position is in office.

Manager of HR Operations & Strategy

April 22, 2025
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Now hiring for a South Bend Manager of HR Operations & Strategy.

Responsibilities:

  • Collaborate with the leadership team across the organization
  • Work with experts from different HR departments to lead initiatives such as hiring, training, compensation, and benefits
  • Ensure staff have the resources and support needed
  • Partner with business leaders to understand priorities and needs to develop strategic solutions that align with company goals
  • Design and implement processes to enhance the overall employee experience
  • Lead the implementation of any new technologies
  • Develop and deliver training materials

Qualifications:

  • Bachelor’s degree in HR, Business Administration, or a related field required
  • Experience in a strategic and consultative HR model required
  • 5+ years of experience in HR operations or Shared Services required
  • Experience in healthcare, shared services, or COE environments is a plus
  • SPHR or SHRM certification is a plus
  • Proficiency with PeopleSoft and/or ServiceNow is helpful but not required

Location & Travel:

  • This position is in the office; the candidate MUST reside in the South Bend, IN area, as there will be an on-site presence in Elkhart, IN, or South Bend, IN.

Labor Relations Associate

April 22, 2025
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Now hiring for a South Bend Labor Relations Associate.

Responsibilities:

  • Be the first point of contact for employees regarding employee relations issues
  • Investigate reports and provide guidance that aligns with policies and procedures
  • Collaborate with managers to implement accommodations for employees and maintain those records for employees
  • Monitor trends and provide insight to leadership and areas for improvement that align with company goals
  • Ensure compliance with applicable laws

Qualifications:

  • Bachelor’s degree in HR, Business Administration, or a related field highly preferred
  • 3-5+ years of experience in employee relations with a focus on conflict resolution and performance management required
  • Background in a large or multi-location company preferred
  • Experience in healthcare, shared services, or COE environments is a plus
  • SPHR certification is a plus
  • Proficiency with PeopleSoft and/or ServiceNow is helpful but not required

Location & Travel:

  • Although this position is remote, the candidate MUST reside in the South Bend, IN area, as there will be frequent on-site presence in Kalamazoo, MI, Three Rivers, MI, and South Bend, IN.
  • Must be able to travel quickly when needed for negotiations, investigations, or high-priority issues.

Part-time Office Admin

April 22, 2025
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Now hiring for an Indianapolis Part-time Office Admin.

Responsibilities:

  • Maintain documentation by filing, copying, and scanning
  • Distribute mail throughout the office
  • Assist with printing and coding invoices
  • Stock the kitchen items
  • Maintain the cleanliness of the office
  • Help plan company events
  • Coordinate and book travel arrangements
  • Be a backup to the receptionist when they are absent

Qualifications:

  • Must be organized and a self-starter
  • High School Diploma or equivalent required
  • 2+ years of experience in office administration required
  • Microsoft Office Suite experience required

This position is in office, Monday, Tuesday, Wednesday, and Friday from 10 am-4pm.

Billing Manager

April 18, 2025
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Now hiring for a Fishers, IN Billing Manager.

Responsibilities:

  • Oversee client contracts for assignments and ensure invoicing is processed accordingly
  • Collaborate with internal and external staff to troubleshoot invoice issues
  • Supervise the submission of invoices through third-party software and invoicing systems
  • Review and oversee audits, research, and corrections of invoices
  • Maintain client contracts and guidelines
  • Assist with non-accounting-related tasks during peak seasons
  • Supervise a team of 4 employees, including overseeing performance, invoice processing, and tasks completed
  • Ensure all invoices are complete within payroll and month-end deadlines

Qualifications:

  • Bachelor’s degree or up to 8 years of related experience required
  • Proficient in Excel, including VLOOKUPs, Pivot Tables, and COUNTIFs required
  • Experience in managing a team required
  • Ability to multitask in a fast-paced environment

This role is in the office.

Part-time Office Assistant

April 17, 2025
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Now hiring for an Indianapolis Part-time Office Assistant

Responsibilities:

  • Answer incoming calls and transfer to the appropriate party
  • Coordinate catering and weekly carry-out orders
  • Draft Proposals using internal software
  • Maintain and update customer files
  • Order office supplies and maintain inventory
  • Create and maintain tracking in Excel spreadsheets

Qualifications:

  • 2+ years of experience in an Administrative/Office support role required
  • Background in customer service preferred
  • High School Diploma or equivalent required
  • Must be adaptable to an ever-changing environment
  • Experience with social media platforms preferred
  • Strong organizational and multi-tasking skills in a fast-paced environment
  • Proficient in Microsoft Office

This position is in office and would be 25 hours a week.

Billing Clerk

April 17, 2025
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Now hiring for an Indianapolis Billing Clerk.

Responsibilities:

  • Monitor balance dues
  • Respond to inquiries regarding billing
  • Audit, invoice, and settle pay
  • Utilize data entry and navigating multiple systems to review invoices and billing documentation

Qualifications:

  • High school diploma or equivalent required
  • Billing experience required
  • Background in logistics preferred
  • Proficient in Microsoft Office Suite
  • Computer literate and proficient at typing

This position is in office.

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