Now hiring for an Indianapolis Office Adminstrator.

Responsibilities:

• Manage relationships with vendors, service providers, and building management; ensure all services are invoiced and paid on time
• Answer phone calls and respond to customer email inquiries
• Process payments and enter invoices and run reports
• Provide support and customer service to office visitors
• Advise customers on merchandise price, features, and/or on fees and services
• Assists individual and/or customers in ordering; as appropriate, assist in the scheduling and delivery logistics of merchandise
• Prepare routine reports such as sales, accounts receivable/payable, orders, credit card receipts, bank deposits as required
• Add/update inventory and products in QuickBooks
• Enter invoices in QuickBooks and receive payments as well
• Manage Accounts Receivable
• Assists in marketing/outreach campaigns
• Create and assist in the development of business documents, as requested by the management team or the President
• Add new products to websites for MPI and R&S
• Add/update products on all vendor portals
• Schedule meetings and appointments for executives
• Address employee’s queries regarding office management issues (e.g. hardware and supplies needed)
• Liaise with facility management vendors, including cleaning, and security services
• Order stationery and equipment and maintain office equipment
• Plan in-house or off-site activities, like celebrations and conferences
• Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved and that clerical functions are properly completed
• All other projects given by management as assigned

Qualifications:

• Proven experience as administration manager of 5 years or more
• In-depth understanding of office management procedures and departmental and legal policies
• Familiarity with financial and facilities management principles
• Proficient in MS Office and Excel
• A minimum of 5 years of hands-on experience with QuickBooks Online is required, including comprehensive knowledge and practical usage of the software
• An analytical mind with problem-solving skills
• Excellent organizational and multitasking abilities
• A team player with leadership skills
• Understanding of social media (Facebook, Twitter, LinkedIn)
• Understanding office equipment (fax, phone, scanner)
• Associate degree required (B.A. or B.S. preferred)

This is an in-office position.