Contract Executive Administrative Assistant

January 15, 2026

Now hiring for an Indianapolis Contract Executive Administrative Assistant.

Responsibilities:

Manage executive calendars, including scheduling meetings and coordinating logistics.
Order and coordinate lunches multiple times per week.
Email and distribute documents to internal and external stakeholders.
Order and manage office supplies as needed.
Provide professional and confidential administrative support across assigned departments.
Arrange meetings, process invoices and expenses, book travel, and maintain files and records.
Prepare committee agendas and meeting minutes using Boardvantage, with training provided.
Coordinate on-site and off-site meetings, including agendas, registrations, and catering.
Serve as backup support to other members of the executive administrative team.
Assist with special projects and other administrative duties as assigned.

Qualifications:

At least five years of experience as an Administrative Assistant or Executive Assistant supporting C-suite executives.
Proficiency in Microsoft Office; Excel experience is helpful.
High school diploma or some college coursework; degree not required.
Strong attention to detail and a commitment to confidentiality.
Dependability, clear communication, and the ability to adapt to changing priorities.
A personable, outgoing approach and comfort interacting daily with leadership and visitors.

This is a contract position expected to last 3 months.

This position is in office, Monday-Friday, 8a-5p.

Administrative/ Accounting Assistant

January 9, 2026

Now hiring for an Indianapolis Administrative/ Accounting Assistant .

Responsibilities:

Provide general administrative support, including processing overnight shipping, ordering supplies, coordinating service repairs, and maintaining mailing lists.
Receive, scan, and distribute daily faxes, prescriptions, surgery sheets, and other documents into charts and EMR.
Support accounts payable and receivable by receiving invoices, issuing checks, processing credit card payments, matching receipts, handling petty cash, and filing.
Assist with human resources-related administrative tasks as needed.
Support Cornea Course administration, including registrations, packet preparation, and conference setup and breakdown.
Assist with office operations such as employee gatherings, lunchroom organization, kitchen restocking, errands, and Google reviews.

Qualifications:

High school diploma or equivalent with some college credits.
Some previous medical office experience.
Working knowledge of Excel and proficiency in Word.
Strong organizational skills, good math skills, and high attention to detail.
Strong work ethic, confidentiality, and ability to be coached.

This is an in-office position, Monday- Friday 7:30a-4p or 8a-4:30p.

Billing Clerk

January 2, 2026

Now hiring for an Indianapolis Billing Clerk.

Responsibilities:

Monitor balance dues
Respond to inquiries regarding billing
Audit, invoice, and settle pay
Utilize data entry and navigating multiple systems to review invoices and billing documentation

Qualifications:

High school diploma or equivalent required
Billing experience required
Background in logistics preferred
Proficient in Microsoft Office Suite
Computer literate and proficient at typing

This position is in office.

Data Entry Clerk

December 10, 2025

Now hiring for a Data Entry Clerk.

Responsibilities:

Perform data entry of customer/client applications
Update and maintain data in the company archives
Compile and verify information and sort that into the proper data source
Generate reports on customer/client data
Assist, as needed, with technical support

Qualifications:

Proficient in Microsoft Office Suite required
High School Diploma required
Must have experience operating and navigating between multiple screens and software systems
Must be able to type at least 40 WPM

This position is in office, Monday- Friday 9a-6pp.

This contract position is scheduled to last through January.

Senior Accountant

December 10, 2025

Now hiring for an Indianapolis Senior Accountant.

Responsibilities:

Prepare monthly financial statements for multiple entities.
Perform month-end closing duties, including journal entries and reconciliations.
Build and maintain Excel schedules and reports used for financial tracking and analysis.
Manage accounts payable for assigned entities.
Coordinate with payroll to ensure accounting accuracy.
Support treasury management and contribute to documenting accounting procedures.
Take on additional responsibilities and new entities as business needs grow.

Qualifications:

Bachelor’s degree in Accounting required.
Minimum of 5+ years in corporate accounting or 3+ years in public accounting.
Proficient with Microsoft Excel; must be comfortable using it daily.
Experience with QuickBooks is a plus.
Analytical, detail-oriented, and comfortable working independently while being part of a small team.
Interested in stable, long-term accounting work with growth in responsibilities rather than upward titles.
Must be able to pass a clear background check (no misdemeanors or felonies).

This is an onsite position.

Business Collections Clerk

December 5, 2025

Now hiring for an Indianapolis Business Collections Clerk.

Responsibilities:

Run reports on aged receivables on balances
Contact past-due customers daily via phone or email to obtain payments
Research rejected invoices
Run and mail monthly statements to all customers
Mail notification letters to customers regarding overdue payments, duplicate payments, and open credits

Qualifications:

High School Diploma or equivalent required
1-3 years of business collection experience required
Background in the trucking or shipping industry is a plus
Proficient in Excel
Ability to navigate multiple systems

This position is in office.

Receptionist

November 7, 2025

Now hiring for an Indianapolis Receptionist.

Responsibilities:

Answer and direct phone calls
Greet people as they come into the office
Scanning, filing, and faxing
Sort and distribute mail
Restock office supplies and order them as needed
Update the calendar with meeting information
Set up workstations for new employees
Maintain client folders and documentation

Qualifications:

High School Diploma or equivalent required
Proficient in Microsoft Office Suite
Experience in an office environment required
Highly organized
Professional and customer service-minded
Ability to lift 15-20 lbs required

This position is in office.

Payroll Clerk

October 3, 2025

Now hiring for an Indianapolis Payroll Clerk.

Responsibilities:

Process payroll and ensure accurate and timely payment for assigned clients
Analyze payroll data and help investigate issues
Prepare and reconcile period-end reports
Make adjustments to payroll as needed
Maintain and update client profiles in the database
Complete quarterly reviews for clients
Assist and resolve any issues regarding payroll

Qualifications:

Associate’s or Bachelor’s degree in accounting or related field preferred
Background in payroll preferred
2+ years of office admin or business experience required
Proficient in Microsoft Office
Must have good tenure
Must be able to work independently

This position is in office.