Administrative Coordinator

June 19, 2024
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Now hiring for a Noblesville Administrative Coordinator

Responsibilities:

  • Process applications and data into internal software system(s)
  • Schedule, interview and process applications for participants
  • Correspond with internal and external partners and vendors, as needed
  • Develop and maintain relationships with community partners and agencies that the organization supports/partners with
  • Prepare, mail and track all verifications
  • Determined eligibility and maintain communication with applicants on their status
  • Assembly applicant packets
  • Establish repayment agreements as needed
  • Assist in the preparation of workshops, trainings and reports
  • Answer and transfer calls to the appropriate team member

Qualifications:

  • Must have a valid Indiana Driver’s License, have a good driving record and be insurable by the organization’s insurance carrier
  • Previous experience with HUD or Section 8 vouchers highly preferred
  • High school diploma or GED required
  • Must have good typing and math skills
  • Ability to handle multiple tasks at the same time and maintain organization
  • Must have prior experience in a role that is customer facing

This is an in-office position. The hours are M-F, 8am-4:30pm.

HRIS – Learning and Development Specialist

June 14, 2024
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Now hiring for an Indianapolis HRIS – Learning and Development Specialist

Responsibilities:

  • Conduct annual training and development needs assessment
  • Assist in conducting performance reviews and recommend ways to improve performance where needed
  • Develop and implement a succession plans
  • Conduct follow-up studies of all completed training to evaluate and measure results
  • Analyze trends and results within LMS data

Qualifications:

  • Proficient in Microsoft Office Suite
  • Strong analytical skills in HR-related matters
  • Proficiency in HRIS/ATS platforms strongly required
  • Experience using an LMS required
  • Strong preference for Dayforce experience
  • Ability to work in a highly confidential environment
  • 1-2+ years of experience in Human Resources required
  • Bachelor’s degree in business, HR, or a related field, or equivalent experience required

This is a hybrid position.

Executive Assistant

June 14, 2024
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Now hiring for an Indianapolis Executive Assistant.

Responsibilities:

  • Manage the CEO’s calendar, including scheduling appointments, meetings, and travel arrangements. Prioritize conflicting needs and handle matters expeditiously and proactively
  • Prepare and edit correspondence, communications, presentations, and other documents on behalf of the CEO
  • Organize and coordinate executive meetings, including agenda preparation, minutes, and follow-up actions
  • Maintain confidential files and records
  • Conduct research, compile data, and prepare reports as required
  • Coordinate domestic and international travel for the CEO, including flight bookings, hotel accommodations, and itinerary planning
  • Assist in planning and organizing company events, conferences, and board meetings
  • Provide general administrative support, including copying, filing, and record-keeping
  • Handle special projects and assignments

Qualifications:

  • 3+ years supporting a C-Suite executive required
  • Bachelors degree required
  • Prior experience supporting a Board of Directors, Board of Trustees, or Investors required
  • Must have a high degree of accuracy and attention to detail
  • Must be able to work in a fast-paced environment
  • Able to exhibit a high level of confidentiality
  • Ability to prioritize, coordinate, multi-task, and demonstrate initiative
  • Must possess software skills including proficiency in Windows, MS Office, Excel, PowerPoint

This is an in office position.

Administrative Assistant

June 14, 2024
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Now hiring for an Indianapolis Administrative Assistant.

Responsibilities:

  • Oversee inboxes and correspondence
  • Order office supplies from vendors
  • Provide coverage for the front desk as needed
  • File all account payable invoices
  • Report and track payroll hours weekly
  • Distribute mail and packages
  • Assist employees with all payroll inquiries
  • Maintain HR paperwork including time cards, onboarding paperwork, I9s, and E-verifications
  • Assist all departments with various tasks when requested

Qualifications:

  • 2-3 years of work experience in an administrative role required
  • High School diploma required
  • Strong skills in communication (written and verbal), problem-solving and anticipating needs
  • Must have great time management skills and be able to meet a deadline
  • Must be proficient in MS Office Suite

This role is in office.

HR Assistant

June 14, 2024
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Now hiring for an Indianapolis HR Assistant.

Responsibilities:

  • Assist in supporting the human resources department by translating for staff and through work on HR-related projects
  • Maintain recruitment and onboarding tasks including correspondence with candidates, assessing placement, and orientation requirements
  • Assist with benefits administration, orientations, and open enrollment
  • Coordinate with vendors and maintain inventory of supplies
  • Maintain employee database and files and update as needed
  • Help coordinate employee events and recognition
  • Assist with certification training and testing
  • Provide support to employees and HR department

Qualifications:

  • Administrative experience required
  • Human Resources experience preferred
  • High school diploma required
  • College degree preferred
  • Proficient in Microsoft Office Suite
  • Experience with ADP software highly preferred

This is an in office position. The schedule is 80 hours in 9 days, working 7:30am to 5pm Monday through Thursday and every other Friday until 4pm and having every other Friday off.

Leave of Absence Specialist

June 13, 2024
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Now hiring for a Shelbyville, IN Leave of Absence Specialist.

Responsibilities:

  • Gather documentation required for leaves of absence, FMLA, Workers’ Compensation, ADA leave, etc.
  • Submit documentation to and communicate with third party administrator
  • Track leaves and follow up as required with the employee and third party administrator
  • Partner with HR leadership and legal team to ensure compliance is met
  • Oversee the return to work process for employees coming back to work
  • Maintain accurate records of leave and accommodation requests that align with legal requirements and best practices

Qualifications:

  • Bachelor’s degree and minimum 5 years of experience in LOA, FMLA, ADA, and Workers’ Comp OR equivalent combination required
  • Experience working with LOA/FMLA vendors required
  • High volume claim management experience highly preferred
  • Excellent communication skills

This role is remote after training.

Medical Billing Representative

June 12, 2024
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Now hiring for an Indianapolis Medical Billing Representative

Responsibilities:

  • Process outstanding AR claims from payors
  • Determine accounts to be sent to collections
  • Maintain payor files, information, and fee schedules
  • Prepare appeals as necessary
  • Follow up on all accounts including with insurance companies
  • Ensure timely billing of accounts in the appropriate form
  • Respond to inquiries from insurance companies, patients, and other billing-related calls

Qualifications:

  • High School diploma or equivalent required
  • General knowledge of CPT and ICD codes required
  • 2+ years of experience in a medical office setting preferred
  • Medical billing system experience required
  • Experience with SIS or Advantix preferred

This position is in office.

Scanning Clerk

June 12, 2024
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Now hiring for an Indianapolis Scanning Clerk.

Responsibilities:

  • Scan files and sort documents for various departments
  • Upload scanned paperwork to electronic system
  • Input file names in database
  • Send invoices through postage machine
  • Other administrative duties as needed

Qualifications:

  • Proficient in Microsoft Office Suite
  • High School Diploma required
  • Experience scanning, filing, or in data entry preferred
  • Strong attention to detail
  • Ability to manage confidential information

This is an in office position.

Hours are Monday-Friday, 7:30a-4:30p

HR Director

June 7, 2024
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Now hiring for an Indianapolis HR Director.

Responsibilities:

  • Develop and implement strategies and initiatives aligned with business objective
  • Oversee HR departments including talent acquisition, payroll, employee relations, training and development, benefits and compensation, and compliance
  • Encourage employee development, by determining training needs, identifying resources needed to effectively deliver training, developing and delivering training or identifying capable outsourcing alternatives
  • Manage 6 direct reports in daily tasks
  • Monitor employee relations, encourage staff activities, and provide ongoing supervisor coaching and training
  • Maintain compliance with all employment labor laws and regulations
  • Lead performance management processes including setting goals, reviews, and career development
  • Utilize HR systems to streamline HR processes

Qualifications:

  • Bachelor’s degree and 6+ years experience OR 10+ years of experience with SHRM certifications required
  • Experience with Paycor and Cloud based systems highly preferred
  • Managerial and direct report experience required
  • Proficient in employment labor laws and regulations
  • Previous experience with managing a budget and financials

This is an in-office position.

Front Office Receptionist

June 7, 2024
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Now hiring for an Indianapolis Front Office Receptionist

Responsibilities:

  • Greet and escort visitors
  • Order catering as requested for internal & client meeting, company-wide event
  • Process credit card payments for clients
  • Order weekly supplies for office and break rooms
  • Answer and direct phone calls
  • Manage calendars and arrange appointments as needed
  • Sort and distribute mail
  • File documents and records
  • Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers
  • Communicate with customers, employees, and other individuals to answer questions, disseminate, or explain information, take orders, and address complaints

Qualifications:

  • Proficient in Microsoft Office Suite
  • High school diploma or equivalent required
  • Excellent interpersonal skills
  • 3+ years experience in a related field preferred
  • Professional in presentation and appearance
  • Experience with Practice, UltraTax, or GoFileRoom highly preferred

This is an in-office position.

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