Executive Assistant

April 12, 2024
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Now hiring for an Indianapolis Executive Assistant.

Responsibilities:

  • Manage the CEO’s calendar, including scheduling appointments, meetings, and travel arrangements. Prioritize conflicting needs and handle matters expeditiously and proactively
  • Prepare and edit correspondence, communications, presentations, and other documents on behalf of the CEO
  • Organize and coordinate executive meetings, including agenda preparation, minutes, and follow-up actions
  • Maintain confidential files and records
  • Conduct research, compile data, and prepare reports as required
  • Coordinate domestic and international travel for the CEO, including flight bookings, hotel accommodations, and itinerary planning
  • Assist in planning and organizing company events, conferences, and board meetings
  • Provide general administrative support, including copying, filing, and record-keeping
  • Handle special projects and assignments

Qualifications:

  • 5+ years supporting a C-Suite executive required
  • Bachelors degree required
  • Must have prior experience supporting a Board of Directors, Board of Trustees, or Investors
  • Must have a high degree of accuracy and attention to detail
  • Must be able to work in a fast-paced environment
  • Able to exhibit a high level of confidentiality
  • Ability to prioritize, coordinate, multi-task, and demonstrate initiative
  • Must possess software skills including proficiency in Windows, MS Office, Excel, PowerPoint

This is an in office position.

Executive Administrative Assistant

April 12, 2024
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Now hiring for an Indianapolis Executive Administrative Assistant.

Responsibilities:

  • Manage sensitive matters with high degree of confidentiality
  • Prepare presentations and reports
  • Arrange travel and accommodations
  • Perform calendaring, organize schedules and facilitate meetings
  • Prepare agendas for board meetings

Qualifications:

  • Bachelor’s degree required
  • 5+ years of experience supporting a C-suite executive required
  • Consideration may be given to those who have supported someone at a director level as well
  • Proficient in Microsoft Office Suite

This is an in office position.

Consumer Services

April 10, 2024
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Now hiring for an Indianapolis Consumer Services.

Responsibilities:

  • Answer phones – Keep log of all calls
  • Respond to emails
  • Answer simple product questions
  • Assist with packing orders
  • Transfer requests to the right Technician
  • Keep log of coupons and send as needed
  • Assist with requests from Marketing and Sales departments

Qualifications:

  • Professional phone skills
  • Proficient in Microsoft Office Suite
  • High school diploma
  • Good typing skills

This position is full-time and in office.

HR Records Assistant

April 10, 2024
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Now hiring for an Indianapolis HR Records Assistant.

Responsibilities:

  • Analyze employee files to determine what needs kept and what needs removed
  • Ensure employee files are up to date and compliant
  • Take inventory of information within each physical file

Qualifications:

  • 1+ year of prior administrative support/office experience required
  • Strong organizational skills required
  • Must be detail oriented

This is an in office position,.

HR Administrator

April 9, 2024
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Now hiring for an Indianapolis HR Administrator.

Responsibilities:

  • Create and post job advertisements
  • Screen applicants and arrange interviews
  • Report to management on hiring results
  • Process weekly payroll using Paycor
  • Manage the new hire onboarding process
  • Maintain employee records
  • Advise staff members on HR policies and procedures
  • Monitor employee performance appraisals

Qualifications:

  • 1+ year working in a similar role required
  • High school diploma required; Bachelor’s Degree in Human Resource Management or related field preferred
  • Must have excellent verbal and written communication skills
  • Must have good problem-solving skills
  • Experience in Paycor, required

Accounts Receivable Clerk

April 5, 2024
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Now hiring for an Indianapolis Accounts Receivable Clerk.

Responsibilities:

  • Monitor and maintain team email account
  • Process and enter invoices within customer portals
  • Manage requests for invoice copies
  • Additional projects as needed

Qualifications:

  • High school diploma or GED required
  • Prior experience working in data entry required
  • Prior experience working in an accounting department preferred
  • Experience using SAP preferred

This role is part-time, in the office and working 4 hours M-F (20 hours a week).

Pricing Coordinator

April 5, 2024
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Now hiring for an Indianapolis Pricing Coordinator.

Responsibilities:

  • Publish and share rate schedules and communicate changes to billing and sales representatives
  • Monitor internal and external databases for rate changes
  • Enter and maintain rates relative to the auto rating process and communicate changes as needed
  • Create new customer accounts and update existing customer accounts with agreement contracts and contact information
  • Distribute weekly reports related to rate changes and pricing
  • Assist billing and collections departments on client inquiries

Qualifications:

  • High school diploma or equivalent required
  • Must be comfortable working within MS Excel to report and pull data and track trends
  • Ideal candidate would have at least 1 year of experience in transportation, trucking, logistics, purchasing or supply chain industries

This is an in-office position.

HR Administrator

April 3, 2024
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Now hiring for an Indianapolis HR Administrator.

Responsibilities:

  • Create and post job advertisements
  • Screen applicants and arrange interviews
  • Report to management on hiring results
  • Process weekly payroll using Paycor
  • Manage the new hire onboarding process
  • Maintain employee records
  • Advise staff members on HR policies and procedures
  • Monitor employee performance appraisals

Qualifications:

  • 1+ year working in a similar role required
  • High school diploma required; Bachelor’s Degree in Human Resource Management or related field preferred
  • Must have excellent verbal and written communication skills
  • Must have good problem-solving skills
  • Experience in Paycor, preferred

This is an in office position.

Marketing Operations Coordinator

March 30, 2024
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Now hiring for an Indianapolis Marketing Operations Coordinator.

Responsibilities:

  • Schedule, plan, and organize tradeshows, sales meetings, and customer appreciation events
  • Create marketing materials for the sales department
  • Develop and post content on social media platforms (LinkedIn, Instagram, Facebook)
  • Attend tradeshows as needed to assist with events

Qualifications:

  • 3-5 years of experience with tradeshows preferred
  • 3-5 years of event planning required
  • Bachelor’s degree in marketing, public relations or communication strongly preferred
  • Must have strong written and verbal communication skills
  • Experience with content creation and social media is a plus
  • Must be willing to travel 20-30% of the time for tradeshows

Accountant

March 20, 2024
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Now hiring for a Carmel Accountant.

Responsibilities:

  • Act as sole accounting support within the organization.
  • Process and support accounts payable and accounts receivable.
  • Prepare monthly financial statements.
  • Develop annual budgets.
  • Work with the outside auditing firm on audit related matters.
  • Prepare and process billings.
  • Present quarterly shareholder distribution reporting.
  • Work to create process improvements within the accounting department as needed.
  • Advise leaders on accounting matters.

Qualifications:

  • Bachelor’s degree required
  • 4+ years of strong accounting experience required
  • 6+ years of strong accounting experience preferred
  • Must be able to come in and help create accounting processes, procedures and implement systems as the organization brings accounting back in-house

This is an in office position. This role will work 37.5 hours a week.

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