Liaise with facility management vendors, including cleaning, and security services
Order stationery and equipment and maintain office equipment
Plan in-house or off-site activities, like celebrations and conferences
Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved and that clerical functions are properly completed
All other projects given by management as assigned
Qualifications:
Proven experience as administration manager of 5 years or more
In-depth understanding of office management procedures and departmental and legal policies
Familiarity with financial and facilities management principles
Proficient in MS Office and Excel
A minimum of 5 years of hands-on experience with QuickBooks Online is required, including comprehensive knowledge and practical usage of the software
An analytical mind with problem-solving skills
Excellent organizational and multitasking abilities
A team player with leadership skills
Understanding of social media (Facebook, Twitter, LinkedIn)
Associate degree required (B.A. or B.S. preferred)
This is an in-office position.
Office Manager
November 13, 2025
Now hiring for an Indianapolis Office Manager.
Responsibilities:
Greets guests in professional, friendly and hospitable manner.
Manages the central switchboard. Routes calls to appropriate personnel, takes messages or fields/answers all routine and non-routine questions.
Communicates with internal/external customers.
Receives, sorts and distributes all mail, including courier and interoffice mail.
Maintains office supplies, including food and beverage supplies, to ensure daily operations.
Liaison with building maintenance, and other vendors; facilitates maintenance requests to appropriate personnel.
Maintains global events calendar and assists with conference, travel and event scheduling, at direction of leadership.
Schedules and organizes meetings in the building, at the direction of leadership.
Provides administrative support to executive staff when requested. This may include assistance with scheduling, opening, distributing or responding to mail, or other duties as assigned.
Provides highest levels of quality and service
Maintains highest levels of confidentiality.
Qualifications:
Preferred 5+ years managing a large size office
Preferred 1+ years performing switchboard operations
Preferred 3+ years providing administrative support to director or executive level staff; or in a department requiring a high level of confidentiality
Contract to Hire Data Entry Clerk
November 12, 2025
Now hiring for an Indianapolis Contract to Hire Data Entry Clerk.
Responsibilities:
Perform data entry of customer/client applications (50 or more a day once fully trained)
Update and maintain data in the company archives
Compile and verify information and sort that into the proper data source
Generate reports on customer/client data
Assist, as needed, with technical support
Qualifications:
Proficient in Microsoft Office Suite required
High School Diploma required
High volume data entry experience required
Must have experience operating and navigating between multiple screens and software systems
Must be able to type at least 40 WPM
This position is in office.
Administrative Assistant
November 7, 2025
Now hiring for an Indianapolis Administrative Assistant.
Responsibilities:
Manage calendars, schedule meetings, and coordinate appointments.
Prepare correspondence, reports, and presentations.
Handle phone calls, emails, and visitor communication.
Organize and maintain files, records, and office documentation.
Assist with travel arrangements and itineraries.
Support project coordination and track deadlines.
Process expense reports and basic purchasing tasks.
Provide general support to leadership and team members.
Qualifications:
Strong proficiency in Microsoft Office Suite.
Excellent organization and time management skills.
Clear, professional verbal and written communication.
Ability to handle sensitive information with discretion.
Experience managing calendars and coordinating logistics.
High School Diploma required. Associate degree preferred.
Prior administrative assistant or office support experience strongly preferred.
This position is in office.
Customer Service Representative
November 7, 2025
Now hiring for an Indianapolis Customer Service Representative.
Responsibilities:
Resolve customer inquiries and concerns via email in a timely and accurate manner.
Maintain and organize customer communication portals and internal tracking databases.
Meet or exceed daily customer interaction goals set by the manager.
Partner with internal departments to distribute communications to stores and customers.
Support all company policies, procedures, and guidelines.
Maintain excellent attendance and adhere to work schedules.
Perform additional duties as assigned.
Qualifications:
High school diploma required.
Minimum of 2 years of customer service or customer care experience.
Proficient in Microsoft Office; experience with CRM platforms (Salesforce, HubSpot, Zendesk, Zoho, etc.) preferred.
Strong written and verbal communication skills.
Organized, analytical, self-starter with ability to prioritize and work independently.
Comfortable problem-solving and “running toward the fire” when issues arise.
Solid typing skills; efficiency in using keyboards expected.
This position is in office.
Short-term Gig Work
November 7, 2025
Now hiring for Indianapolis Gig Workers.
Responsibilities:
Looking for contract work – 1 day here, 1 week there?
Quick opportunities to fill in gaps of employment
Perform clerical duties to help an office run smoothly and efficiently
Answering phone calls and emails, greeting and directing office visitors to designated meeting areas and building spreadsheets or presentations for leadership staff
Qualifications:
High attention to detail
Strong communication skills
Able to start something with short notice
Proficient in Microsoft Office Suite
High school diploma required
Receptionist
November 7, 2025
Now hiring for an Indianapolis Receptionist.
Responsibilities:
Answer and direct phone calls
Greet people as they come into the office
Scanning, filing, and faxing
Sort and distribute mail
Restock office supplies and order them as needed
Update the calendar with meeting information
Set up workstations for new employees
Maintain client folders and documentation
Qualifications:
High School Diploma or equivalent required
Proficient in Microsoft Office Suite
Experience in an office environment required
Highly organized
Professional and customer service-minded
Ability to lift 15-20 lbs required
This position is in office.
Clerical Support Associate
November 7, 2025
Now hiring for an Indianapolis Clerical Support Associate.
Responsibilities:
Provide administrative support including filing, scanning, and data entry.
Answer phones, route messages, and greet visitors as needed.
Prepare, organize, and maintain documents and records.
Schedule meetings and coordinate basic logistics.
Assist with incoming and outgoing mail.
Update databases and track information accurately.
Support team members with routine tasks and project coordination.
Maintain office supplies and handle simple purchasing requests.
Qualifications:
2+ years of clerical experience preferred
High school diploma or GED required
Proficient in Microsoft Office Suite
This position is in-office.
Accounts Payable Specialist
November 7, 2025
Now hiring for an Indianapolis Accounts Payable Specialist.
Responsibilities:
Receive, process, and reconcile invoices
Prepare vouchers
Charge expenses to accounts and cost centers
Obtain necessary approvals for invoice processing
Reconcile monthly statements
Maintain communication with vendors and act as the point of contact for questions
Prepare journal vouchers and reclassifications
Qualifications:
Experience with AP processes and high-volume invoice handling.
Strong attention to detail and accuracy in data entry.
Solid understanding of basic accounting principles.
Ability to manage deadlines and prioritize tasks.
High School Diploma required. Associate degree or accounting coursework preferred.
Strong Excel skills, especially sorting, filtering, and basic formulas.
This position is in office.
Bookkeeper
November 7, 2025
Now hiring for an Indianapolis Bookkeeper.
Responsibilities:
Maintain accurate financial records including accounts payable, accounts receivable, and general ledger entries.
Reconcile bank statements and credit card statements.
Process invoices, payments, and receipts.
Prepare basic financial reports for leadership.
Manage payroll data entry and coordinate with payroll providers.
Monitor cash flow and flag discrepancies.
Assist with month end close tasks.
Organize and maintain financial documents for audits and tax preparation.
Qualifications:
Must have 1-2 years or more of experience reconciling bank accounts, balancing statements, processing AP/AR invoices and auditing accounting filesSolid understanding of basic accounting principles and financial recordkeeping.
Experience in accounts payable and accounts receivable.
Accurate data entry skills and strong attention to detail.
Ability to work independently and handle sensitive financial information.
High School Diploma required. Associate degree or bookkeeping certificate often preferred.
Competence in Excel, including formulas and spreadsheet organization.
