Front Office Receptionist

March 7, 2024
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Now hiring for an Indianapolis Front Office Receptionist

Responsibilities:

  • Greet and escort visitors
  • Order catering as requested for internal & client meeting, company-wide event
  • Set up travel requests
  • Order weekly supplies for office and break rooms
  • Answer and direct phone calls
  • Manage calendars and arrange appointments as needed
  • Sort and distribute mail
  • File documents and records
  • Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers
  • Communicate with customers, employees, and other individuals to answer questions, disseminate, or explain information, take orders, and address complaints

Qualifications:

  • Proficient in Microsoft Office Suite
  • High school diploma or equivalent required
  • Excellent communication skills
  • 6 Months Experience in an administrative role preferred
  • Professional in presentation and appearance

This is an in-office position.

Coding Analyst

March 6, 2024
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Now hiring for an Indianapolis Coding Analyst

Responsibilities:

  • Participate audits and coding reviews
  • Assign codes for services rendered
  • Analyze data
  • Ensure bills are paid
  • Chart review using EMR for all specialties by reviewing documentation and comparing what was coded and billed and add macros for items that were missed
  • Review outpatient services for physicians
  • Review 1500 coding, Place of Service 11, and Place of Service 22
  • Client management

Qualifications:

  • Coding Certification is REQUIRED : AHIMA (CCA, CCS, CCS-P), or AAPC (CPC), RHIT, or RHIA
  • Outpatient coding experience preferred
  • Experience with CPT/ ICD-10 preferred
  • Evaluation and Management preferred
  • High school diploma or equivalent REQUIRED
  • 3-5+ years medical coding experience preferred

This is a hybrid work schedule, with 3 days in office.

Administrative Coordinator

March 5, 2024
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Now hiring for an Indianapolis Administrative Coordinator.

Responsibilities:

  • Facilitate order entry and fulfillment process
  • Maintain inventory and ordering
  • Coordinate with departments to ensure fulfillment is on time
  • Provide support to the Operations Manager
  • Maintain electronic files
  • Answer and direct phone calls within the department
  • Process invoices and departmental expenses
  • Assist in planning projects
  • Coordinate shipping and receiving for incoming and outgoing products

Qualifications:

  • 1-2 years of administrative and/or operational support required
  • Fishbowl ERP experience preferred
  • Experience working with an ERP and/or CRM required
  • Must have strong communication skills (written and verbal) and a customer service mindset
  • Ability to organize and plan
  • High School Diploma required
  • Ability to life 50 lbs. required

This is an office position.

Executive Assistant to CEO

March 1, 2024
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Now hiring for an Indianapolis Executive Assistant to CEO.

Responsibilities:

  • Manage the CEO’s calendar, including scheduling appointments, meetings, and travel arrangements. Prioritize conflicting needs and handle matters expeditiously and proactively
  • Prepare and edit correspondence, communications, presentations, and other documents on behalf of the CEO
  • Organize and coordinate executive meetings, including agenda preparation, minutes, and follow-up actions
  • Maintain confidential files and records
  • Conduct research, compile data, and prepare reports as required
  • Coordinate domestic and international travel for the CEO, including flight bookings, hotel accommodations, and itinerary planning
  • Assist in planning and organizing company events, conferences, and board meetings
  • Provide general administrative support, including copying, filing, and record-keeping
  • Handle special projects and assignments

Qualifications:

  • 5+ years supporting a C-Suite executive required
  • Must have a high degree of accuracy and attention to detail
  • Must be able to work in a fast-paced environment
  • Able to exhibit a high level of confidentiality
  • Ability to prioritize, coordinate, multi-task, and demonstrate initiative
  • Must possess software skills including proficiency in Windows, MS Office, Excel, PowerPoint
  • Must be willing to work a flexible schedule including tasks during non-traditional work hours

Payroll Clerk

March 1, 2024
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Now hiring for an Indianapolis Payroll Clerk.

Responsibilities:

  • Process biweekly for over 1,000 employees
  • Send biweekly payroll reports to organization locations
  • Identify payroll issues and develop solutions
  • Administer garnishments and child support administration
  • Manage time and attendance and report to management teams on this each week
  • Handle employee termination paperwork as needed

Qualifications:

  • 1+ years payroll experience required
  • Associates/undergraduate degree in HR, Business, Accounting, or equivalent work experience in payroll required
  • Experience working with ADP WorkforceNow strongly preferred

This is an onsite position.

HR & Accounting Manager

February 29, 2024
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Now hiring for an Indianapolis HR & Accounting Manager.

Responsibilities:

  • Record day-to-day financial transactions and complete posting process in Quickbooks
  • Enter data, maintain records and create reports and financial statements
  • Maintain accurate employee records, and ensuring compliance with labor laws
  • Manage payroll process with outsourced payroll service provider and records payroll journal entries
  • Manage health and business insurance, 401k and retirement accounts
  • Collaborate to facilitate the onboarding process for new employees, including communication with candidates, completing background checks, and collecting required documentation

Qualifications:

  • 4+ years of experience in human resources, compliance, and accounting
  • Bachelor’s degree in Human Resources, Accounting, Finance, Business Administration, or related field OR equivalent experience required
  • Meticulous attention to detail, exceptional communication skills, and strong understanding of HR regulations and payroll processes
  • HR certification preferred
  • Proficient in Microsoft Office Suite and Quickbooks

AR Analyst

February 29, 2024
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Now hiring for an Indianapolis AR Analyst.

Responsibilities:

  • Client Account Management
  • Prepare and process invoices, bills, and payments
  • Reconcile bank statements and monitor cash flow
  • Prepare financial reports and statements
  • Resolve any accounting discrepancies
  • Work with large quantities of data entry with extreme detail

Qualifications:

  • Bachelor’s degree in Accounting or a related field preferred
  • Proficient in Microsoft Office Suite
  • Microsoft Excel – Must know vlookups and pivot tables
  • Strong attention to detail

Receptionist

February 29, 2024
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Now hiring for an Indianapolis Receptionist.

Responsibilities:

  • Answer and direct phone calls
  • Greet people as they come into the office
  • Scanning, filing, faxing
  • Schedule appointments
  • Update calendar with meeting information
  • Data entry into QuickBooks
  • Create flyers and other marketing with Word and Publisher
  • Accept payments over the phone and in-person
  • Keep the lobby area clean

Qualifications:

  • Proficient in Microsoft Office Suite
  • Experience in an office environment
  • Highly organized
  • Professional and customer service minded
  • Must be able to work well in a fast-paced environment

Billing Clerk

February 29, 2024
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Now hiring for an Indianapolis Billing Clerk

Responsibilities:

  • Monitor balance dues
  • Respond to inquiries regarding billing
  • Audit, invoice, and settle pay

Qualifications:

  • High school diploma or equivalent required
  • Billing experience required
  • Proficient in Microsoft Office Suite
  • Computer literate and proficient at typing

This is an in-office position.

Bookkeeper

February 27, 2024
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Now hiring for an Indianapolis Bookkeeper.

Responsibilities:

  • Onsite accounting functions for clients
  • AP, AR
  • Journal entries, bank reconciliations
  • Payroll processing
  • Preparation of financial statements

Qualifications:

  • 4+ years of bookkeeping experience
  • Proficient in QuickBooks and/or Sage required
  • Ability to multi-task
  • Service-minded with an emphasis on integrity
  • Timely and accurate work product
  • Collaborative mindset
  • Attention to detail
  • Positive and professional attitude
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