Receptionist

January 9, 2025

Now hiring for an Indianapolis Receptionist.

Responsibilities:

Oversee daily operations including managing calendars
Correspond via email, call, and in person in a professional manner and triage as needed
Maintain office inventory in a timely manner
Manage vendor, service, and contractor relationships and oversee service quality
Organize events, meetings, parties, and conferences
Provide support to colleagues when needed
Distribute mail and packages to the appropriate department

Qualifications:

Ability to prioritize tasks and manage multiple projects at once
Associate’s degree preferred
Minimum of 2+ years experience in an administrative role required
Ability to maintain integrity and confidentiality
Proficient in Microsoft Office

This position is in the office, 8:30 am to 5 pm with a 30-minute lunch.

Part-time Office Admin

January 9, 2025

Now hiring for an Indianapolis Part-time Office Admin.

Responsibilities:

Plan meetings and special events such as trainings, retreats, workshops, conferences, etc.
Greet all visitors with the intent to assist their needs
Maintain records and databases
Manage meeting room availability
Assist admin and program staff with various tasks including projects and large mailings
Create badges for new employees
Ensure the facility is stocked and order supplies as needed
Coordinate vendors and or maintenance
Manage promotional item requests

Qualifications:

Must be organized and a self-starter
High School Diploma or equivalent required
2+ years of experience in office administration preferred
Microsoft Office Suite experience required
Must have reliable transportation as there may be times for minimal offsite travel

This is an in-office position, Monday through Friday, 10 am-2 pm.

Staff Accountant

January 9, 2025

Now hiring for a Carmel, IN Staff Accountant.

Responsibilities:

Perform general accounting and other related duties for the organization, including month-end and year-end close duties
Research, analyze, and prepare account reconciliations
Prepare and enter journal entries
Manage freight accrual accounts and review for profitability
Reconcile bank accounts monthly, verify deposits, and address discrepancies
Maintain internal records to ensure compliance with state and local entities
Track and maintain files for internal and external reporting, including fixed assets, journal
entries, and bank deposits
Assist in new ERP implementation

Qualifications:

An associate’s or Bachelor’s degree in accounting or a related field required
Experience utilizing NetSuite highly preferred
Must be organized and have strong time management skills
Must be able to review data and produce analysis on it

This is an in-office position.

Payroll Specialist

January 8, 2025

Now hiring for an Indianapolis Payroll Specialist.

Responsibilities:

Communicate directly with clients to ensure accurate reporting for payroll processing
Prepare and reconcile period-end reports
Make adjustments to payroll as needed
Identify opportunities to align services with client needs
Maintain timekeeping records
Process full-cycle payroll for over 200 clients

Qualifications:

2+ years of full-cycle payroll processing experience required
Ability to work independently and problem-solve
Associate’s degree or higher required
Ability to learn new software quickly

This position is in office.

Executive Assistant

January 8, 2025

Now hiring for an Executive Assistant.

Responsibilities:

Manage high-level communications and inquiries for the C-Suite and external stakeholders with professionalism and discretion.
Serve as liaison to the Board, coordinating schedules, overseeing materials, and ensuring alignment with strategic priorities.
Prepare executive-level presentations, draft meeting agendas, record minutes, and facilitate seamless follow-through on critical initiatives.
Oversee complex scheduling, travel arrangements, and expense reconciliation for C-Suite executives, ensuring optimized time management.
Support strategic initiatives and operational oversight, collaborating with the Chief of Staff to monitor priorities and ensure execution.
Develop and distribute confidential communications for internal and external stakeholders, acting as a trusted representative of the executive team.

Qualifications:

Bachelor’s degree preferred; associate degree, required.
5+ years of experience supporting C-level executives, including calendar and travel management, expense reconciliation, and investor/board relations, required
Expertise with Microsoft Office Suite; experience with OnBoard, CRM systems, and governance processes is a plus.
Proven ability to manage board meetings, prepare materials, and maintain discretion in handling confidential matters.
Previous experience in event planning, facilities management, and managing vendor contracts and relationships.

Contract Administrative Assistant

January 7, 2025

Now hiring for an Indianapolis Contract Administrative Assistant.

Responsibilities:

Organize and maintain documents
Greet and direct clients while sitting in for the front desk as needed
Support the CEO and VP of Programs
Manage calendars for high-level executives
Handle building management and operations
Complete expense reports for the CEO
Take inbound calls and transfer them to the appropriate party

Qualifications:

3-5 years of experience in administrative assistance required
Experience in board meeting support highly preferred
Experience working in a support role for C-suite or executive director level is required
Strong skills in communication (written and verbal) and problem-solving
Must have great time management skills and be able to meet a deadline
Must be proficient in MS Office Suite

This role is in office.

Payroll and Benefits Administrator

January 6, 2025

Now hiring for an Indianapolis Payroll and Benefits Administrator.

Responsibilities:

Process payroll for multiple entities and states, weekly
Audit payroll to ensure rate changes, deductions, differentials, etc.
Review and process automated timesheets
Verify the accuracy of payroll, before distribution
Oversee and review the distribution of W-2s at year-end
Assist with open enrollment
Administer 401(k) plan and participate in 401(k) audit
Be a resource for employees regarding payroll and benefits

Qualifications:

Minimum 10 years experience processing payroll, required
Paylocity experience, preferred
Bachelors or Associates degree, preferred
Multi-state payroll process experience, preferred
Benefit administration experience, preferred
Detail oriented, organized, accurate

This position is in office.

Accounts Payable Specialist

January 6, 2025

Now hiring for an Indianapolis Accounts Payable Specialist.

Responsibilities:

Process accounts payable invoices
Support Sr. Accountant with day-to-day AP tasks
Obtain approvals on invoices for payment
Scan approvals and match to the correct invoice before payment

Qualifications:

Must have 2+ years experience in Accounts Payable required
High school diploma or GED required
Experience using Sage highly preferred
Strong analytical skills
Identify and solve problems/address issues quickly

This position is in office.

Accounts Receivable Clerk

January 6, 2025

Now hiring for an Indianapolis Accounts Receivable Clerk.

Responsibilities:

Apply cash receipts and research unidentified payments
Maintain the tracking system for refunds and applied payments
Run reports and distribute balances to the billing department
Deposit checks and prepare cash receipts
Assist with preparing overnight envelopes when needed

Qualifications:

High school diploma or GED required
Prior experience working in data entry and Excel required
Prior experience working in accounting preferred
Experience using GreatPlains preferred

This role is in the office.

Data Entry Clerk

January 6, 2025

Now hiring for an Indianapolis Data Entry Clerk.

Responsibilities:

Perform data entry of customer/client applications (50 or more a day once fully trained)
Update and maintain data in the company archives
Compile and verify information and sort that into the proper data source
Generate reports on customer/client data
Assist, as needed, with technical support

Qualifications:

Proficient in Microsoft Office Suite required
High School Diploma required
Must have experience operating and navigating between multiple screens and software systems
Must be able to type at least 40 WPM

This position is in office.